Terms &
Conditions
Terms &
Conditions
Terms &
Conditions
Terms &
Conditions
These are the Terms and Conditions of GS. These Terms and Conditions are published on https://www.gravelscandinavia.com
Last update: 1 June 2025
These are the Terms and Conditions of GS. These Terms and Conditions are published on https://www.gravelscandinavia.com
Last update: 1 June 2025
These are the Terms and Conditions of GS. These Terms and Conditions are published on https://www.gravelscandinavia.com
Last update: 1 June 2025
These are the Terms and Conditions of GS. These Terms and Conditions are published on https://www.gravelscandinavia.com
Last update: 1 June 2025
1. DEFINITIONS
The following definitions apply:
Assignee: has the meaning as provided for in Clause 6.1;
Business Day: Monday through Friday, excluding recognized public holidays in the Netherlands;
Community: consists of all persons that qualify as Member;
Contract: the agreement digitally agreed on between the Parties when the Participant or Enquirer makes a booking for a Journey through the Website respectively in Written Form on the basis of which Contract a Participant is entitled to participate in a Journey;
Enquirer: the party that, on behalf of himself/herself and/or on behalf of one or more (other) Participants, books a Journey;
Force Majeure Event(s): has the meaning as provided for in Clause 11.8;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
House Rules: internal GS regulations, as applicable from time to time, that apply to each Participant;
Journey(s): means any (individual or group) gravel cycling excursion/trip/event or other activity initiated by or on behalf of GS including Travel Services organised by or on behalf of GS in any location designated by GS including locations in other countries than the Netherlands and which event/trip/activity is further specified on the Website, in the Contract or otherwise;
Member(s): means any person who, through the Website, registers/signs up to receive the News Letter and consequently joins the Community;
News Letter: periodic update about GS, its Journeys and other events/activities that is being send to Members;
Objects: has the definition as described in Clause 16.3;
Package Tour: package tour (pakketreis) as defined in respectively within the meaning of applicable law;
Participant(s): any person who is, on the basis of a Contract, entitled to participate in a Journey including an Enquirer as the case may be;
Parties: jointly GS and the Participant(s);
Personal Data: means any data provided by a Participant or Member to GS;
Privacy Policy: GS’s privacy policy that is published on the Website;
Regulations: has the meaning as provided for in Clause 10.1;
Terms and Conditions: means these terms and conditions of GS, which are published on the Website and apply to any Participant or Member and will be send upon request;
Travel Service(s): the services and products that are part of a Journey including but not limited to provision of accommodations;
Travel Service Provider(s): a third party who provides (a part of the) Travel Services such as accommodations, transport or guides;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
Website: GS’s website, https://www.gravelscandinavia.com;
Written Form: agreed in writing or digitally including per email or WhatsApp.
1. DEFINITIONS
The following definitions apply:
Assignee: has the meaning as provided for in Clause 6.1;
Business Day: Monday through Friday, excluding recognized public holidays in the Netherlands;
Community: consists of all persons that qualify as Member;
Contract: the agreement digitally agreed on between the Parties when the Participant or Enquirer makes a booking for a Journey through the Website respectively in Written Form on the basis of which Contract a Participant is entitled to participate in a Journey;
Enquirer: the party that, on behalf of himself/herself and/or on behalf of one or more (other) Participants, books a Journey;
Force Majeure Event(s): has the meaning as provided for in Clause 11.8;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
House Rules: internal GS regulations, as applicable from time to time, that apply to each Participant;
Journey(s): means any (individual or group) gravel cycling excursion/trip/event or other activity initiated by or on behalf of GS including Travel Services organised by or on behalf of GS in any location designated by GS including locations in other countries than the Netherlands and which event/trip/activity is further specified on the Website, in the Contract or otherwise;
Member(s): means any person who, through the Website, registers/signs up to receive the News Letter and consequently joins the Community;
News Letter: periodic update about GS, its Journeys and other events/activities that is being send to Members;
Objects: has the definition as described in Clause 16.3;
Package Tour: package tour (pakketreis) as defined in respectively within the meaning of applicable law;
Participant(s): any person who is, on the basis of a Contract, entitled to participate in a Journey including an Enquirer as the case may be;
Parties: jointly GS and the Participant(s);
Personal Data: means any data provided by a Participant or Member to GS;
Privacy Policy: GS’s privacy policy that is published on the Website;
Regulations: has the meaning as provided for in Clause 10.1;
Terms and Conditions: means these terms and conditions of GS, which are published on the Website and apply to any Participant or Member and will be send upon request;
Travel Service(s): the services and products that are part of a Journey including but not limited to provision of accommodations;
Travel Service Provider(s): a third party who provides (a part of the) Travel Services such as accommodations, transport or guides;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
Website: GS’s website, https://www.gravelscandinavia.com;
Written Form: agreed in writing or digitally including per email or WhatsApp.
1. DEFINITIONS
The following definitions apply:
Assignee: has the meaning as provided for in Clause 6.1;
Business Day: Monday through Friday, excluding recognized public holidays in the Netherlands;
Community: consists of all persons that qualify as Member;
Contract: the agreement digitally agreed on between the Parties when the Participant or Enquirer makes a booking for a Journey through the Website respectively in Written Form on the basis of which Contract a Participant is entitled to participate in a Journey;
Enquirer: the party that, on behalf of himself/herself and/or on behalf of one or more (other) Participants, books a Journey;
Force Majeure Event(s): has the meaning as provided for in Clause 11.8;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
House Rules: internal GS regulations, as applicable from time to time, that apply to each Participant;
Journey(s): means any (individual or group) gravel cycling excursion/trip/event or other activity initiated by or on behalf of GS including Travel Services organised by or on behalf of GS in any location designated by GS including locations in other countries than the Netherlands and which event/trip/activity is further specified on the Website, in the Contract or otherwise;
Member(s): means any person who, through the Website, registers/signs up to receive the News Letter and consequently joins the Community;
News Letter: periodic update about GS, its Journeys and other events/activities that is being send to Members;
Objects: has the definition as described in Clause 16.3;
Package Tour: package tour (pakketreis) as defined in respectively within the meaning of applicable law;
Participant(s): any person who is, on the basis of a Contract, entitled to participate in a Journey including an Enquirer as the case may be;
Parties: jointly GS and the Participant(s);
Personal Data: means any data provided by a Participant or Member to GS;
Privacy Policy: GS’s privacy policy that is published on the Website;
Regulations: has the meaning as provided for in Clause 10.1;
Terms and Conditions: means these terms and conditions of GS, which are published on the Website and apply to any Participant or Member and will be send upon request;
Travel Service(s): the services and products that are part of a Journey including but not limited to provision of accommodations;
Travel Service Provider(s): a third party who provides (a part of the) Travel Services such as accommodations, transport or guides;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
Website: GS’s website, https://www.gravelscandinavia.com;
Written Form: agreed in writing or digitally including per email or WhatsApp.
1. DEFINITIONS
The following definitions apply:
Assignee: has the meaning as provided for in Clause 6.1;
Business Day: Monday through Friday, excluding recognized public holidays in the Netherlands;
Community: consists of all persons that qualify as Member;
Contract: the agreement digitally agreed on between the Parties when the Participant or Enquirer makes a booking for a Journey through the Website respectively in Written Form on the basis of which Contract a Participant is entitled to participate in a Journey;
Enquirer: the party that, on behalf of himself/herself and/or on behalf of one or more (other) Participants, books a Journey;
Force Majeure Event(s): has the meaning as provided for in Clause 11.8;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
House Rules: internal GS regulations, as applicable from time to time, that apply to each Participant;
Journey(s): means any (individual or group) gravel cycling excursion/trip/event or other activity initiated by or on behalf of GS including Travel Services organised by or on behalf of GS in any location designated by GS including locations in other countries than the Netherlands and which event/trip/activity is further specified on the Website, in the Contract or otherwise;
Member(s): means any person who, through the Website, registers/signs up to receive the News Letter and consequently joins the Community;
News Letter: periodic update about GS, its Journeys and other events/activities that is being send to Members;
Objects: has the definition as described in Clause 16.3;
Package Tour: package tour (pakketreis) as defined in respectively within the meaning of applicable law;
Participant(s): any person who is, on the basis of a Contract, entitled to participate in a Journey including an Enquirer as the case may be;
Parties: jointly GS and the Participant(s);
Personal Data: means any data provided by a Participant or Member to GS;
Privacy Policy: GS’s privacy policy that is published on the Website;
Regulations: has the meaning as provided for in Clause 10.1;
Terms and Conditions: means these terms and conditions of GS, which are published on the Website and apply to any Participant or Member and will be send upon request;
Travel Service(s): the services and products that are part of a Journey including but not limited to provision of accommodations;
Travel Service Provider(s): a third party who provides (a part of the) Travel Services such as accommodations, transport or guides;
GS: Gravel Scandinavia, trade name of Nectaro B.V., a limited liability company under Dutch law and registered at the Chamber of Commerce under number 77558626;
Website: GS’s website, https://www.gravelscandinavia.com;
Written Form: agreed in writing or digitally including per email or WhatsApp.
2. GENERAL AND APPLICABILITY
2.1 - Journeys offered by GS solely include the services and products expressly described in GS's offer and publications as reflected on the Website. Information in publications of any Travel Service Provider or other third party are not part of the offered Journeys regardless of whether a link to it is included in the Journey offered by GS. The offered Journey duration is indicated in whole days, with the day of departure and final day qualifying as whole days.
2.2 - Journeys offered by GS are non-binding and may be revoked by GS after acceptance respectively after the Journey has been booked until 5pm of the next Business Day. Obvious errors and mistakes in the offered Journey do not bind GS in any way whatsoever.
2.3 - A Participant cannot derive any rights from submitted preferences, requests or special requirements (such as special medical, accommodation or dietary preferences/requirements) unless GS has confirmed in Writing that such preferences will be met. GS reserves the right to increase prices of a Journey in connection with such preferences, requests or requirements.
2.4 - The Enquirer is jointly and severally liable for all resulting obligations of booking a Journey. Participants for whom the Enquirer booked a Journey are each solely liable for performing the obligations of the booked Journey that specifically apply to him/her. The confirmation of the booked Journey, invoice and all other information will only be send to the Enquirer. The Enquirer is obliged to communicate relevant personal circumstances of the individual Participants to GS at the time of booking the Journey. The Enquirer is obliged to provide the Participants with these Terms and Conditions and other relevant information and communications. The Enquirer indemnifies and holds harmless GS for any damage, costs, losses and claims including claims from third parties resulting from failure to comply with the obligations set out in this Clause 2.4.
2.5 - The relationship between the Parties is governed by the Contract, these Terms and Conditions and other documents provided by GS to the Participant as the case me be. Any booking of a Journey or registration as a Member implies the Participant's and Member’s unreserved acceptance and complete adherence to these Terms and Conditions. The Participant and Member acknowledge having received and read the Terms and Conditions as well as other informative documents provided by GS relating to GS’s services/products including the Journeys, in particularly the information relating to prices, payment terms and cancellation conditions.
2.6 - These Terms and Conditions apply to all Participants and Members and they are obliged to take note of these Terms and Conditions.
2. GENERAL AND APPLICABILITY
2.1 - Journeys offered by GS solely include the services and products expressly described in GS's offer and publications as reflected on the Website. Information in publications of any Travel Service Provider or other third party are not part of the offered Journeys regardless of whether a link to it is included in the Journey offered by GS. The offered Journey duration is indicated in whole days, with the day of departure and final day qualifying as whole days.
2.2 - Journeys offered by GS are non-binding and may be revoked by GS after acceptance respectively after the Journey has been booked until 5pm of the next Business Day. Obvious errors and mistakes in the offered Journey do not bind GS in any way whatsoever.
2.3 - A Participant cannot derive any rights from submitted preferences, requests or special requirements (such as special medical, accommodation or dietary preferences/requirements) unless GS has confirmed in Writing that such preferences will be met. GS reserves the right to increase prices of a Journey in connection with such preferences, requests or requirements.
2.4 - The Enquirer is jointly and severally liable for all resulting obligations of booking a Journey. Participants for whom the Enquirer booked a Journey are each solely liable for performing the obligations of the booked Journey that specifically apply to him/her. The confirmation of the booked Journey, invoice and all other information will only be send to the Enquirer. The Enquirer is obliged to communicate relevant personal circumstances of the individual Participants to GS at the time of booking the Journey. The Enquirer is obliged to provide the Participants with these Terms and Conditions and other relevant information and communications. The Enquirer indemnifies and holds harmless GS for any damage, costs, losses and claims including claims from third parties resulting from failure to comply with the obligations set out in this Clause 2.4.
2.5 - The relationship between the Parties is governed by the Contract, these Terms and Conditions and other documents provided by GS to the Participant as the case me be. Any booking of a Journey or registration as a Member implies the Participant's and Member’s unreserved acceptance and complete adherence to these Terms and Conditions. The Participant and Member acknowledge having received and read the Terms and Conditions as well as other informative documents provided by GS relating to GS’s services/products including the Journeys, in particularly the information relating to prices, payment terms and cancellation conditions.
2.6 - These Terms and Conditions apply to all Participants and Members and they are obliged to take note of these Terms and Conditions.
2. GENERAL AND APPLICABILITY
2.1 - Journeys offered by GS solely include the services and products expressly described in GS's offer and publications as reflected on the Website. Information in publications of any Travel Service Provider or other third party are not part of the offered Journeys regardless of whether a link to it is included in the Journey offered by GS. The offered Journey duration is indicated in whole days, with the day of departure and final day qualifying as whole days.
2.2 - Journeys offered by GS are non-binding and may be revoked by GS after acceptance respectively after the Journey has been booked until 5pm of the next Business Day. Obvious errors and mistakes in the offered Journey do not bind GS in any way whatsoever.
2.3 - A Participant cannot derive any rights from submitted preferences, requests or special requirements (such as special medical, accommodation or dietary preferences/requirements) unless GS has confirmed in Writing that such preferences will be met. GS reserves the right to increase prices of a Journey in connection with such preferences, requests or requirements.
2.4 - The Enquirer is jointly and severally liable for all resulting obligations of booking a Journey. Participants for whom the Enquirer booked a Journey are each solely liable for performing the obligations of the booked Journey that specifically apply to him/her. The confirmation of the booked Journey, invoice and all other information will only be send to the Enquirer. The Enquirer is obliged to communicate relevant personal circumstances of the individual Participants to GS at the time of booking the Journey. The Enquirer is obliged to provide the Participants with these Terms and Conditions and other relevant information and communications. The Enquirer indemnifies and holds harmless GS for any damage, costs, losses and claims including claims from third parties resulting from failure to comply with the obligations set out in this Clause 2.4.
2.5 - The relationship between the Parties is governed by the Contract, these Terms and Conditions and other documents provided by GS to the Participant as the case me be. Any booking of a Journey or registration as a Member implies the Participant's and Member’s unreserved acceptance and complete adherence to these Terms and Conditions. The Participant and Member acknowledge having received and read the Terms and Conditions as well as other informative documents provided by GS relating to GS’s services/products including the Journeys, in particularly the information relating to prices, payment terms and cancellation conditions.
2.6 - These Terms and Conditions apply to all Participants and Members and they are obliged to take note of these Terms and Conditions.
2. GENERAL AND APPLICABILITY
2.1 - Journeys offered by GS solely include the services and products expressly described in GS's offer and publications as reflected on the Website. Information in publications of any Travel Service Provider or other third party are not part of the offered Journeys regardless of whether a link to it is included in the Journey offered by GS. The offered Journey duration is indicated in whole days, with the day of departure and final day qualifying as whole days.
2.2 - Journeys offered by GS are non-binding and may be revoked by GS after acceptance respectively after the Journey has been booked until 5pm of the next Business Day. Obvious errors and mistakes in the offered Journey do not bind GS in any way whatsoever.
2.3 - A Participant cannot derive any rights from submitted preferences, requests or special requirements (such as special medical, accommodation or dietary preferences/requirements) unless GS has confirmed in Writing that such preferences will be met. GS reserves the right to increase prices of a Journey in connection with such preferences, requests or requirements.
2.4 - The Enquirer is jointly and severally liable for all resulting obligations of booking a Journey. Participants for whom the Enquirer booked a Journey are each solely liable for performing the obligations of the booked Journey that specifically apply to him/her. The confirmation of the booked Journey, invoice and all other information will only be send to the Enquirer. The Enquirer is obliged to communicate relevant personal circumstances of the individual Participants to GS at the time of booking the Journey. The Enquirer is obliged to provide the Participants with these Terms and Conditions and other relevant information and communications. The Enquirer indemnifies and holds harmless GS for any damage, costs, losses and claims including claims from third parties resulting from failure to comply with the obligations set out in this Clause 2.4.
2.5 - The relationship between the Parties is governed by the Contract, these Terms and Conditions and other documents provided by GS to the Participant as the case me be. Any booking of a Journey or registration as a Member implies the Participant's and Member’s unreserved acceptance and complete adherence to these Terms and Conditions. The Participant and Member acknowledge having received and read the Terms and Conditions as well as other informative documents provided by GS relating to GS’s services/products including the Journeys, in particularly the information relating to prices, payment terms and cancellation conditions.
2.6 - These Terms and Conditions apply to all Participants and Members and they are obliged to take note of these Terms and Conditions.
3. PRE-CONTRACTUAL INFORMATION, ADMINISTRATIVE AND HEALTH REGULATIONS
3.1 - A Participant must be an adult (+18 years old) or a minor accompanied by at least 1 parent. A Participant guarantees that he/she is in good physical condition and meets all the requirements for the Journey set out on GS’s website, GS’s other informative documents and the requirements of which a Participant should reasonably understand that such are relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey and that he/she is insured for medical and repatriation assistance in the country where the relevant Journey takes place. A medical certificate authorising the Participant to register for a Journey and/or proof of taking out the insurances referred to may be requested by GS at any time. Prior to and during the Journey a Participant is obliged to report to GS his/her physical condition such as injuries, illnesses and/or other physical/mental conditions (including pregnancy) and/or to provide other information of which a Participant should reasonably understand that such information is relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey.
3.2 - It is a Participant’s own responsibility to make sure that he/she has taken care of all administrative, travel, custom and health formalities that apply in the country in which the Journey takes place.
3. PRE-CONTRACTUAL INFORMATION, ADMINISTRATIVE AND HEALTH REGULATIONS
3.1 - A Participant must be an adult (+18 years old) or a minor accompanied by at least 1 parent. A Participant guarantees that he/she is in good physical condition and meets all the requirements for the Journey set out on GS’s website, GS’s other informative documents and the requirements of which a Participant should reasonably understand that such are relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey and that he/she is insured for medical and repatriation assistance in the country where the relevant Journey takes place. A medical certificate authorising the Participant to register for a Journey and/or proof of taking out the insurances referred to may be requested by GS at any time. Prior to and during the Journey a Participant is obliged to report to GS his/her physical condition such as injuries, illnesses and/or other physical/mental conditions (including pregnancy) and/or to provide other information of which a Participant should reasonably understand that such information is relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey.
3.2 - It is a Participant’s own responsibility to make sure that he/she has taken care of all administrative, travel, custom and health formalities that apply in the country in which the Journey takes place.
3. PRE-CONTRACTUAL INFORMATION, ADMINISTRATIVE AND HEALTH REGULATIONS
3.1 - A Participant must be an adult (+18 years old) or a minor accompanied by at least 1 parent. A Participant guarantees that he/she is in good physical condition and meets all the requirements for the Journey set out on GS’s website, GS’s other informative documents and the requirements of which a Participant should reasonably understand that such are relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey and that he/she is insured for medical and repatriation assistance in the country where the relevant Journey takes place. A medical certificate authorising the Participant to register for a Journey and/or proof of taking out the insurances referred to may be requested by GS at any time. Prior to and during the Journey a Participant is obliged to report to GS his/her physical condition such as injuries, illnesses and/or other physical/mental conditions (including pregnancy) and/or to provide other information of which a Participant should reasonably understand that such information is relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey.
3.2 - It is a Participant’s own responsibility to make sure that he/she has taken care of all administrative, travel, custom and health formalities that apply in the country in which the Journey takes place.
3. PRE-CONTRACTUAL INFORMATION, ADMINISTRATIVE AND HEALTH REGULATIONS
3.1 - A Participant must be an adult (+18 years old) or a minor accompanied by at least 1 parent. A Participant guarantees that he/she is in good physical condition and meets all the requirements for the Journey set out on GS’s website, GS’s other informative documents and the requirements of which a Participant should reasonably understand that such are relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey and that he/she is insured for medical and repatriation assistance in the country where the relevant Journey takes place. A medical certificate authorising the Participant to register for a Journey and/or proof of taking out the insurances referred to may be requested by GS at any time. Prior to and during the Journey a Participant is obliged to report to GS his/her physical condition such as injuries, illnesses and/or other physical/mental conditions (including pregnancy) and/or to provide other information of which a Participant should reasonably understand that such information is relevant to participate in a Journey respectively could impact the Participant’s competence to participate in a Journey.
3.2 - It is a Participant’s own responsibility to make sure that he/she has taken care of all administrative, travel, custom and health formalities that apply in the country in which the Journey takes place.
4. BOOKING JOURNEYS
4.1 - A Journey can only be booked through the Website and in a manner as designated by GS (including in Written Form). GS will send a booking confirmation after the Journey has been booked, subject to availability of the Journey.
4.2 - GS undertakes reasonable efforts to confirm in Written Form that a Journey shall be realized at the latest 35 days prior to the departure date of that Journey.
4. BOOKING JOURNEYS
4.1 - A Journey can only be booked through the Website and in a manner as designated by GS (including in Written Form). GS will send a booking confirmation after the Journey has been booked, subject to availability of the Journey.
4.2 - GS undertakes reasonable efforts to confirm in Written Form that a Journey shall be realized at the latest 35 days prior to the departure date of that Journey.
4. BOOKING JOURNEYS
4.1 - A Journey can only be booked through the Website and in a manner as designated by GS (including in Written Form). GS will send a booking confirmation after the Journey has been booked, subject to availability of the Journey.
4.2 - GS undertakes reasonable efforts to confirm in Written Form that a Journey shall be realized at the latest 35 days prior to the departure date of that Journey.
4. BOOKING JOURNEYS
4.1 - A Journey can only be booked through the Website and in a manner as designated by GS (including in Written Form). GS will send a booking confirmation after the Journey has been booked, subject to availability of the Journey.
4.2 - GS undertakes reasonable efforts to confirm in Written Form that a Journey shall be realized at the latest 35 days prior to the departure date of that Journey.
5. PRICES AND PAYMENT TERMS
Prices
5.1 - Participation in a Journey can be without involvement of any costs (for free) or against payment of a disclosed price. Prices of Journeys quoted on the Website are per person and including VAT unless explicitly stated otherwise. Unless otherwise explicitly provided for in Written Form, the price of a Journey does not include the costs of flights, trains, ferries or other transportation tickets, visas, vaccinations, service charges, insurances, tourist taxes to be paid on site, supplements, drinks, tips and more generally any services or products not mentioned in the description of the offered Journey as published on the Website or in the Contract (as applicable). Such (additional) costs are fully at the Participant’s expense. The renunciation by the Participant of certain services or products included in the (offer of the) Journey or paid for as a supplement by the Participant shall not give rise to reimbursement whatsoever.
5.2 - As set out in Clause 5.1, airline, train, ferry or other transportation tickets are never part of the price of a Journey unless explicitly stated or agreed on otherwise. However, GS can assist in finding such transportation tickets or introduce you to relevant third parties in that context. Payment of such tickets is directly made to that third party and GS is not in any way involved in that regard. With regard to booking of transportation tickets and related products/services with third parties the terms and conditions of such a third party apply.
Payment terms
5.3 - The Participant agrees to comply with the contractually agreed terms of payment as stipulated in the Contract and these Terms and Conditions. At the time of booking the Journey, the Participant shall pay a deposit, generally equal to 40% of the total price of the Journey to guarantee the booking of the Journey (also subject to commercial arrangements made by GS with its Travel Service Providers in relation to that Journey as the case may be). The remainder of the total price of the Journey/balance (after payment of the deposit) must be paid by the Participant ultimately 30 days before the departure date of the Journey in a common manner as designated by GS. If the Participant makes a reservation less than 30 days before the departure date of the Journey, the Participant must pay the full amount at the time of booking the Journey.
5.4 - In the event that the departure of the relevant Journey is not definitely confirmed by GS as referred to in Clause 4.2, the outstanding amount/balance of the price of the Journey shall not be due and the deposit will be fully refunded to the Participant.
5.5 - In the event that payment of the balance could not be collected by the relevant due date, GS is not obliged to maintain the availability of the Journey. The Journey will in that case be considered as cancelled by the Participant as referred to in Clauses 6.8 and 6.9 whilst the obligation for the Participant to pay the outstanding amount (balance) shall continue to apply.
5.6 - If the Participant does not pay the amount(s) due within the applicable payment term, the Participant shall be in default without further notice of default being required and shall owe statutory interest on the outstanding amount. Further, in such event the Participant must pay extrajudicial collection costs.
5.7 - Prices of a Journey are in EUR (€) or reflected in a different currency as set out on the Website and payment of the amounts due must take place in EUR (€) respectively in such other currency (as applicable). Any costs resulting from or related to foreign currency developments are fully for the account of the Participant.
Guarantee arrangements
5.8 - To comply with the legally required guarantee obligations for Journeys that qualify as Package Tours, GS uses VZR Garant. Such can be verified on VZR Garant’s website (https://vzr-garant.nl/en). All other information about VZR Garant, including the applicable terms and conditions of the guarantee scheme, can also be found at VZR Garant’s website. Each Journey offered by GS clearly states whether the VZR guarantee applies. In the applicable guarantee scheme, the Participant can read what the guarantee entails and which conditions apply. If the agreed services are not provided (in full and/or on time) by GS due to, in brief, financial incapacity of GS, the guarantee is executed by VZR Garant subject to the terms and conditions of the guarantee scheme. In such event the Participant can contact VZR Garant, located at Torenallee 20, 5617 BC in Eindhoven, the Netherlands, via info@vzr-garant.nl or +31 (0)85 13 07 630.
5. PRICES AND PAYMENT TERMS
Prices
5.1 - Participation in a Journey can be without involvement of any costs (for free) or against payment of a disclosed price. Prices of Journeys quoted on the Website are per person and including VAT unless explicitly stated otherwise. Unless otherwise explicitly provided for in Written Form, the price of a Journey does not include the costs of flights, trains, ferries or other transportation tickets, visas, vaccinations, service charges, insurances, tourist taxes to be paid on site, supplements, drinks, tips and more generally any services or products not mentioned in the description of the offered Journey as published on the Website or in the Contract (as applicable). Such (additional) costs are fully at the Participant’s expense. The renunciation by the Participant of certain services or products included in the (offer of the) Journey or paid for as a supplement by the Participant shall not give rise to reimbursement whatsoever.
5.2 - As set out in Clause 5.1, airline, train, ferry or other transportation tickets are never part of the price of a Journey unless explicitly stated or agreed on otherwise. However, GS can assist in finding such transportation tickets or introduce you to relevant third parties in that context. Payment of such tickets is directly made to that third party and GS is not in any way involved in that regard. With regard to booking of transportation tickets and related products/services with third parties the terms and conditions of such a third party apply.
Payment terms
5.3 - The Participant agrees to comply with the contractually agreed terms of payment as stipulated in the Contract and these Terms and Conditions. At the time of booking the Journey, the Participant shall pay a deposit, generally equal to 40% of the total price of the Journey to guarantee the booking of the Journey (also subject to commercial arrangements made by GS with its Travel Service Providers in relation to that Journey as the case may be). The remainder of the total price of the Journey/balance (after payment of the deposit) must be paid by the Participant ultimately 30 days before the departure date of the Journey in a common manner as designated by GS. If the Participant makes a reservation less than 30 days before the departure date of the Journey, the Participant must pay the full amount at the time of booking the Journey.
5.4 - In the event that the departure of the relevant Journey is not definitely confirmed by GS as referred to in Clause 4.2, the outstanding amount/balance of the price of the Journey shall not be due and the deposit will be fully refunded to the Participant.
5.5 - In the event that payment of the balance could not be collected by the relevant due date, GS is not obliged to maintain the availability of the Journey. The Journey will in that case be considered as cancelled by the Participant as referred to in Clauses 6.8 and 6.9 whilst the obligation for the Participant to pay the outstanding amount (balance) shall continue to apply.
5.6 - If the Participant does not pay the amount(s) due within the applicable payment term, the Participant shall be in default without further notice of default being required and shall owe statutory interest on the outstanding amount. Further, in such event the Participant must pay extrajudicial collection costs.
5.7 - Prices of a Journey are in EUR (€) or reflected in a different currency as set out on the Website and payment of the amounts due must take place in EUR (€) respectively in such other currency (as applicable). Any costs resulting from or related to foreign currency developments are fully for the account of the Participant.
Guarantee arrangements
5.8 - To comply with the legally required guarantee obligations for Journeys that qualify as Package Tours, GS uses VZR Garant. Such can be verified on VZR Garant’s website (https://vzr-garant.nl/en). All other information about VZR Garant, including the applicable terms and conditions of the guarantee scheme, can also be found at VZR Garant’s website. Each Journey offered by GS clearly states whether the VZR guarantee applies. In the applicable guarantee scheme, the Participant can read what the guarantee entails and which conditions apply. If the agreed services are not provided (in full and/or on time) by GS due to, in brief, financial incapacity of GS, the guarantee is executed by VZR Garant subject to the terms and conditions of the guarantee scheme. In such event the Participant can contact VZR Garant, located at Torenallee 20, 5617 BC in Eindhoven, the Netherlands, via info@vzr-garant.nl or +31 (0)85 13 07 630.
5. PRICES AND PAYMENT TERMS
Prices
5.1 - Participation in a Journey can be without involvement of any costs (for free) or against payment of a disclosed price. Prices of Journeys quoted on the Website are per person and including VAT unless explicitly stated otherwise. Unless otherwise explicitly provided for in Written Form, the price of a Journey does not include the costs of flights, trains, ferries or other transportation tickets, visas, vaccinations, service charges, insurances, tourist taxes to be paid on site, supplements, drinks, tips and more generally any services or products not mentioned in the description of the offered Journey as published on the Website or in the Contract (as applicable). Such (additional) costs are fully at the Participant’s expense. The renunciation by the Participant of certain services or products included in the (offer of the) Journey or paid for as a supplement by the Participant shall not give rise to reimbursement whatsoever.
5.2 - As set out in Clause 5.1, airline, train, ferry or other transportation tickets are never part of the price of a Journey unless explicitly stated or agreed on otherwise. However, GS can assist in finding such transportation tickets or introduce you to relevant third parties in that context. Payment of such tickets is directly made to that third party and GS is not in any way involved in that regard. With regard to booking of transportation tickets and related products/services with third parties the terms and conditions of such a third party apply.
Payment terms
5.3 - The Participant agrees to comply with the contractually agreed terms of payment as stipulated in the Contract and these Terms and Conditions. At the time of booking the Journey, the Participant shall pay a deposit, generally equal to 40% of the total price of the Journey to guarantee the booking of the Journey (also subject to commercial arrangements made by GS with its Travel Service Providers in relation to that Journey as the case may be). The remainder of the total price of the Journey/balance (after payment of the deposit) must be paid by the Participant ultimately 30 days before the departure date of the Journey in a common manner as designated by GS. If the Participant makes a reservation less than 30 days before the departure date of the Journey, the Participant must pay the full amount at the time of booking the Journey.
5.4 - In the event that the departure of the relevant Journey is not definitely confirmed by GS as referred to in Clause 4.2, the outstanding amount/balance of the price of the Journey shall not be due and the deposit will be fully refunded to the Participant.
5.5 - In the event that payment of the balance could not be collected by the relevant due date, GS is not obliged to maintain the availability of the Journey. The Journey will in that case be considered as cancelled by the Participant as referred to in Clauses 6.8 and 6.9 whilst the obligation for the Participant to pay the outstanding amount (balance) shall continue to apply.
5.6 - If the Participant does not pay the amount(s) due within the applicable payment term, the Participant shall be in default without further notice of default being required and shall owe statutory interest on the outstanding amount. Further, in such event the Participant must pay extrajudicial collection costs.
5.7 - Prices of a Journey are in EUR (€) or reflected in a different currency as set out on the Website and payment of the amounts due must take place in EUR (€) respectively in such other currency (as applicable). Any costs resulting from or related to foreign currency developments are fully for the account of the Participant.
Guarantee arrangements
5.8 - To comply with the legally required guarantee obligations for Journeys that qualify as Package Tours, GS uses VZR Garant. Such can be verified on VZR Garant’s website (https://vzr-garant.nl/en). All other information about VZR Garant, including the applicable terms and conditions of the guarantee scheme, can also be found at VZR Garant’s website. Each Journey offered by GS clearly states whether the VZR guarantee applies. In the applicable guarantee scheme, the Participant can read what the guarantee entails and which conditions apply. If the agreed services are not provided (in full and/or on time) by GS due to, in brief, financial incapacity of GS, the guarantee is executed by VZR Garant subject to the terms and conditions of the guarantee scheme. In such event the Participant can contact VZR Garant, located at Torenallee 20, 5617 BC in Eindhoven, the Netherlands, via info@vzr-garant.nl or +31 (0)85 13 07 630.
5. PRICES AND PAYMENT TERMS
Prices
5.1 - Participation in a Journey can be without involvement of any costs (for free) or against payment of a disclosed price. Prices of Journeys quoted on the Website are per person and including VAT unless explicitly stated otherwise. Unless otherwise explicitly provided for in Written Form, the price of a Journey does not include the costs of flights, trains, ferries or other transportation tickets, visas, vaccinations, service charges, insurances, tourist taxes to be paid on site, supplements, drinks, tips and more generally any services or products not mentioned in the description of the offered Journey as published on the Website or in the Contract (as applicable). Such (additional) costs are fully at the Participant’s expense. The renunciation by the Participant of certain services or products included in the (offer of the) Journey or paid for as a supplement by the Participant shall not give rise to reimbursement whatsoever.
5.2 - As set out in Clause 5.1, airline, train, ferry or other transportation tickets are never part of the price of a Journey unless explicitly stated or agreed on otherwise. However, GS can assist in finding such transportation tickets or introduce you to relevant third parties in that context. Payment of such tickets is directly made to that third party and GS is not in any way involved in that regard. With regard to booking of transportation tickets and related products/services with third parties the terms and conditions of such a third party apply.
Payment terms
5.3 - The Participant agrees to comply with the contractually agreed terms of payment as stipulated in the Contract and these Terms and Conditions. At the time of booking the Journey, the Participant shall pay a deposit, generally equal to 40% of the total price of the Journey to guarantee the booking of the Journey (also subject to commercial arrangements made by GS with its Travel Service Providers in relation to that Journey as the case may be). The remainder of the total price of the Journey/balance (after payment of the deposit) must be paid by the Participant ultimately 30 days before the departure date of the Journey in a common manner as designated by GS. If the Participant makes a reservation less than 30 days before the departure date of the Journey, the Participant must pay the full amount at the time of booking the Journey.
5.4 - In the event that the departure of the relevant Journey is not definitely confirmed by GS as referred to in Clause 4.2, the outstanding amount/balance of the price of the Journey shall not be due and the deposit will be fully refunded to the Participant.
5.5 - In the event that payment of the balance could not be collected by the relevant due date, GS is not obliged to maintain the availability of the Journey. The Journey will in that case be considered as cancelled by the Participant as referred to in Clauses 6.8 and 6.9 whilst the obligation for the Participant to pay the outstanding amount (balance) shall continue to apply.
5.6 - If the Participant does not pay the amount(s) due within the applicable payment term, the Participant shall be in default without further notice of default being required and shall owe statutory interest on the outstanding amount. Further, in such event the Participant must pay extrajudicial collection costs.
5.7 - Prices of a Journey are in EUR (€) or reflected in a different currency as set out on the Website and payment of the amounts due must take place in EUR (€) respectively in such other currency (as applicable). Any costs resulting from or related to foreign currency developments are fully for the account of the Participant.
Guarantee arrangements
5.8 - To comply with the legally required guarantee obligations for Journeys that qualify as Package Tours, GS uses VZR Garant. Such can be verified on VZR Garant’s website (https://vzr-garant.nl/en). All other information about VZR Garant, including the applicable terms and conditions of the guarantee scheme, can also be found at VZR Garant’s website. Each Journey offered by GS clearly states whether the VZR guarantee applies. In the applicable guarantee scheme, the Participant can read what the guarantee entails and which conditions apply. If the agreed services are not provided (in full and/or on time) by GS due to, in brief, financial incapacity of GS, the guarantee is executed by VZR Garant subject to the terms and conditions of the guarantee scheme. In such event the Participant can contact VZR Garant, located at Torenallee 20, 5617 BC in Eindhoven, the Netherlands, via info@vzr-garant.nl or +31 (0)85 13 07 630.
6. SUBSTITUTION, MODIFICATION AND CANCELLATION OF JOURNEYS
Substitution
6.1 - A Participant may assign the Contract respectively the right to participate in a Journey to another person (the “Assignee”) subject to the following conditions: (i) the Participant requests such in Written Form to GS ultimately 7 days prior to the departure date of the Journey, (ii) the Assignee complies with all Contract terms including these Terms and Conditions, (iii) the assignment is also permitted by the applicable terms and conditions of relevant Travel Service Providers (to the extent involved in the specific Journey) and (iv) GS provides prior approval for such assignment in Written Form.
6.2 - In the event of an assignment of the Contract as referred to in Clause 6.1, the Participant and the Assignee are jointly and severally liable for performance of the Contract, the Terms and Conditions and other applicable terms including but not limited to the payment of the price respectively the outstanding amount/balance of the Journey as well as any additional fees, charges and costs related to such assignment including an administration fee of EUR 100 or the equivalent thereof in another currency and costs of Travel Service Providers relating to such assignment (as the case may be). GS shall inform the Participant about such additional costs in Written Form.
Modification by the Participant
6.3 - The Participant may request GS to amend the Contract respectively the details of the booked Journey. GS may however decide whether and to which extent it approves such request at its sole discretion and is entitled to charge an increased price for the (amended) Journey as well as an administration fee of EUR 100 or the equivalent thereof in another currency and additional costs of Travel Service Providers relating to such changes (as the case may be). GS shall inform the Participant about the amended pricing. If the amended pricing results in a higher total price of the Journey, such amended price respectively costs as well as administration fee are payable by the Participant at first request. If the amended pricing results in a lower price of the Journey, the difference will be set off against the administration fee and additional costs of Travel Service Providers relating to such changes (as the case may be). The Participant will in such event however not be entitled to repayment or compensation of the difference between the initial price and the amended lower price for the Journey.
6.4 - If the modification of the Journey requested by the Participant concerns a change of the departure date of the Journey that has not been approved by GS in Written Form, such qualifies as termination of the Contract respectively cancellation of the Journey which is subject to the terms and conditions stipulated in Clauses 6.8 and 6.9.
Modification by GS
6.5 - GS reserves the right to, at the latest 20 days prior to the departure date of the Journey, revise the pricing of Journeys in the event of changes of variables that were applied in determining the price of a Journey including but not limited to the following variables: (i) the costs of fuel or other energy sources such as electricity, (ii) fees or taxes relating to the Journey in the broadest sense or (iii) changed exchange/currency rates used to calculate the pricing of the Journey. If GS applies the competence stipulated in this Clause 6.5, GS shall provide a calculation to the Participant. In the event of an increase of more than 8% of the price of a Journey on the basis of this Clause 6.5, the Participant reserves the right to reject the contemplated revised pricing in which case GS reserves the right to terminate the Contract respectively to cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages.
6.6 - GS reserves the right to, prior to the departure date of the Journey, apply non-material changes to the Journey of which changes the Participant shall be informed in Written Form.
6.7 - Prior to the departure date of the Journey, GS is also entitled to apply material changes to the Journey with regard to for example schedule, locations, accommodations or other details of a Journey if the circumstances require such, to be determined by GS at its sole discretion and taking into account the reasonable interests of the Participant. This right also entails offering an alternative Journey. In the event of such material changes (i) GS is obliged to timely inform the Participant in Written Form and (ii) the Participant can either accept the modification of the Journey or inform GS that it wishes to terminate the Contract respectively cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages. GS is entitled to apply a reasonable term within which the Participant must inform GS about his/her decision. If the Participant fails to inform GS about his/her decision within such timeframe, the modifications to the Journey are deemed to have been accepted by the Participant and the right to terminate the Contract respectively cancel the Journey has lapsed and does no longer exist.
Cancellation by the Participant
6.8 - A Participant can terminate the Contract respectively cancel a Journey at any time prior to the start of a Journey subject to payment of a cancellation fee as indicated below. If the Contract respectively the Journey involves costs and the cancellation occurs:
more than 60 days prior to the departure date: 100% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
between 31 and 60 days prior to the departure date: 50% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
30 days or less prior to the departure date: the Participant is obliged to pay 100% of the total price of the Journey and all payments made by the Participants are non-refundable.
A negative travel advice from authorities or Participant experiencing fear to travel are no reasons for a termination of the Contract respectively cancellation of the Journey free of charge.
6.9 - In the event a Participant has, pursuant to Clause 6.3, rescheduled a Journey to a later moment than the initial departure date and thereupon cancels that rescheduled Journey, the cancellation fee shall be at least the amount that would be due on the basis of Clause 6.8 if the cancellation of the Journey would have taken place on the date that the Journey was rescheduled.
As example: 35 days prior to the initial departure date of a Journey a Participant indicates that he/she wants to reschedule the departure date to 1 year later. Subsequently, the Participant cancels the Journey 75 days prior to the amended departure date. Pursuant to Clause 6.9 100% of the payments already made would be refunded. However, in such case, based on this Clause 6.9, only 50% of the payments made shall be refunded.
Cancellation by GS
6.10 - The realisation of a Journey may be conditional upon the registration of a minimum number of Participants to guarantee the departure which number is subject to the specific Journey and which shall be indicated on the Website where the Journey is offered. The Participant will be informed by email whether or not a Journey is confirmed ultimately 30 days prior to the departure date of the Journey. In the event that (i) the Journey cannot be realized because the minimum number of Participants is not met (except if such is the result of cancellation of the Journey by one or more Participants in relation to a privatized group in which case the cancellation terms/fees apply as set out in Clause 6.8) or (ii) for another reason that is reasonably for GS’s account, the following 2 options apply:
(i) GS shall take all reasonable measures to postpone the Journey and offer to the Participant to realize the Journey at an alternative date provided that any additional costs of the alternative Journey (if any) shall be communicated to the Participant and shall be fully for the account of the Participant and shall consequently be charged by GS to the Participant. In such event the Participant can inform GS within 4 Business Days after having received the offer of the (postponed) alternative Journey whether it accepts the postponed (and modified) Journey including modified terms as the case may be; or
(ii) the Contract is terminated respectively the Journey is cancelled by GS and payments made by the Participant (if any) shall be refunded within 14 Business Days but the Participant shall not be entitled to any form of compensation or damages (such as reimbursement of incurred costs of airline, train or ferry tickets or other transportation/travel costs, costs related to the purchase of equipment, vaccinations etc.).
6.11 - In the event GS has valid and substantiated reasons to suspect that a Participant (i) does not meet the prerequisites or the compulsory equipment as communicated to the Participant, (ii) has reduced mobility or is not in good physical or mental condition, (iii) has not taken out a healthcare and repatriation insurance, (iv) has provided incorrect or incomplete information or (v) is unable to participate in a Journey due to non-compliance with administrative, travel, custom, health or other formalities as referred to in Clause 3.2, GS reserves the right to terminate the Contract respectively cancel the Journey for that Participant in which case payments made by the Participant shall, in derogation of Clause 6.10, not in any way be refunded (and the Participant shall remain obliged to pay the total price of the Journey respectively any outstanding amounts/balance) nor will the Participant in any way be entitled to any form of compensation or damages.
6. SUBSTITUTION, MODIFICATION AND CANCELLATION OF JOURNEYS
Substitution
6.1 - A Participant may assign the Contract respectively the right to participate in a Journey to another person (the “Assignee”) subject to the following conditions: (i) the Participant requests such in Written Form to GS ultimately 7 days prior to the departure date of the Journey, (ii) the Assignee complies with all Contract terms including these Terms and Conditions, (iii) the assignment is also permitted by the applicable terms and conditions of relevant Travel Service Providers (to the extent involved in the specific Journey) and (iv) GS provides prior approval for such assignment in Written Form.
6.2 - In the event of an assignment of the Contract as referred to in Clause 6.1, the Participant and the Assignee are jointly and severally liable for performance of the Contract, the Terms and Conditions and other applicable terms including but not limited to the payment of the price respectively the outstanding amount/balance of the Journey as well as any additional fees, charges and costs related to such assignment including an administration fee of EUR 100 or the equivalent thereof in another currency and costs of Travel Service Providers relating to such assignment (as the case may be). GS shall inform the Participant about such additional costs in Written Form.
Modification by the Participant
6.3 - The Participant may request GS to amend the Contract respectively the details of the booked Journey. GS may however decide whether and to which extent it approves such request at its sole discretion and is entitled to charge an increased price for the (amended) Journey as well as an administration fee of EUR 100 or the equivalent thereof in another currency and additional costs of Travel Service Providers relating to such changes (as the case may be). GS shall inform the Participant about the amended pricing. If the amended pricing results in a higher total price of the Journey, such amended price respectively costs as well as administration fee are payable by the Participant at first request. If the amended pricing results in a lower price of the Journey, the difference will be set off against the administration fee and additional costs of Travel Service Providers relating to such changes (as the case may be). The Participant will in such event however not be entitled to repayment or compensation of the difference between the initial price and the amended lower price for the Journey.
6.4 - If the modification of the Journey requested by the Participant concerns a change of the departure date of the Journey that has not been approved by GS in Written Form, such qualifies as termination of the Contract respectively cancellation of the Journey which is subject to the terms and conditions stipulated in Clauses 6.8 and 6.9.
Modification by GS
6.5 - GS reserves the right to, at the latest 20 days prior to the departure date of the Journey, revise the pricing of Journeys in the event of changes of variables that were applied in determining the price of a Journey including but not limited to the following variables: (i) the costs of fuel or other energy sources such as electricity, (ii) fees or taxes relating to the Journey in the broadest sense or (iii) changed exchange/currency rates used to calculate the pricing of the Journey. If GS applies the competence stipulated in this Clause 6.5, GS shall provide a calculation to the Participant. In the event of an increase of more than 8% of the price of a Journey on the basis of this Clause 6.5, the Participant reserves the right to reject the contemplated revised pricing in which case GS reserves the right to terminate the Contract respectively to cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages.
6.6 - GS reserves the right to, prior to the departure date of the Journey, apply non-material changes to the Journey of which changes the Participant shall be informed in Written Form.
6.7 - Prior to the departure date of the Journey, GS is also entitled to apply material changes to the Journey with regard to for example schedule, locations, accommodations or other details of a Journey if the circumstances require such, to be determined by GS at its sole discretion and taking into account the reasonable interests of the Participant. This right also entails offering an alternative Journey. In the event of such material changes (i) GS is obliged to timely inform the Participant in Written Form and (ii) the Participant can either accept the modification of the Journey or inform GS that it wishes to terminate the Contract respectively cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages. GS is entitled to apply a reasonable term within which the Participant must inform GS about his/her decision. If the Participant fails to inform GS about his/her decision within such timeframe, the modifications to the Journey are deemed to have been accepted by the Participant and the right to terminate the Contract respectively cancel the Journey has lapsed and does no longer exist.
Cancellation by the Participant
6.8 - A Participant can terminate the Contract respectively cancel a Journey at any time prior to the start of a Journey subject to payment of a cancellation fee as indicated below. If the Contract respectively the Journey involves costs and the cancellation occurs:
more than 60 days prior to the departure date: 100% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
between 31 and 60 days prior to the departure date: 50% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
30 days or less prior to the departure date: the Participant is obliged to pay 100% of the total price of the Journey and all payments made by the Participants are non-refundable.
A negative travel advice from authorities or Participant experiencing fear to travel are no reasons for a termination of the Contract respectively cancellation of the Journey free of charge.
6.9 - In the event a Participant has, pursuant to Clause 6.3, rescheduled a Journey to a later moment than the initial departure date and thereupon cancels that rescheduled Journey, the cancellation fee shall be at least the amount that would be due on the basis of Clause 6.8 if the cancellation of the Journey would have taken place on the date that the Journey was rescheduled.
As example: 35 days prior to the initial departure date of a Journey a Participant indicates that he/she wants to reschedule the departure date to 1 year later. Subsequently, the Participant cancels the Journey 75 days prior to the amended departure date. Pursuant to Clause 6.9 100% of the payments already made would be refunded. However, in such case, based on this Clause 6.9, only 50% of the payments made shall be refunded.
Cancellation by GS
6.10 - The realisation of a Journey may be conditional upon the registration of a minimum number of Participants to guarantee the departure which number is subject to the specific Journey and which shall be indicated on the Website where the Journey is offered. The Participant will be informed by email whether or not a Journey is confirmed ultimately 30 days prior to the departure date of the Journey. In the event that (i) the Journey cannot be realized because the minimum number of Participants is not met (except if such is the result of cancellation of the Journey by one or more Participants in relation to a privatized group in which case the cancellation terms/fees apply as set out in Clause 6.8) or (ii) for another reason that is reasonably for GS’s account, the following 2 options apply:
(i) GS shall take all reasonable measures to postpone the Journey and offer to the Participant to realize the Journey at an alternative date provided that any additional costs of the alternative Journey (if any) shall be communicated to the Participant and shall be fully for the account of the Participant and shall consequently be charged by GS to the Participant. In such event the Participant can inform GS within 4 Business Days after having received the offer of the (postponed) alternative Journey whether it accepts the postponed (and modified) Journey including modified terms as the case may be; or
(ii) the Contract is terminated respectively the Journey is cancelled by GS and payments made by the Participant (if any) shall be refunded within 14 Business Days but the Participant shall not be entitled to any form of compensation or damages (such as reimbursement of incurred costs of airline, train or ferry tickets or other transportation/travel costs, costs related to the purchase of equipment, vaccinations etc.).
6.11 - In the event GS has valid and substantiated reasons to suspect that a Participant (i) does not meet the prerequisites or the compulsory equipment as communicated to the Participant, (ii) has reduced mobility or is not in good physical or mental condition, (iii) has not taken out a healthcare and repatriation insurance, (iv) has provided incorrect or incomplete information or (v) is unable to participate in a Journey due to non-compliance with administrative, travel, custom, health or other formalities as referred to in Clause 3.2, GS reserves the right to terminate the Contract respectively cancel the Journey for that Participant in which case payments made by the Participant shall, in derogation of Clause 6.10, not in any way be refunded (and the Participant shall remain obliged to pay the total price of the Journey respectively any outstanding amounts/balance) nor will the Participant in any way be entitled to any form of compensation or damages.
6. SUBSTITUTION, MODIFICATION AND CANCELLATION OF JOURNEYS
Substitution
6.1 - A Participant may assign the Contract respectively the right to participate in a Journey to another person (the “Assignee”) subject to the following conditions: (i) the Participant requests such in Written Form to GS ultimately 7 days prior to the departure date of the Journey, (ii) the Assignee complies with all Contract terms including these Terms and Conditions, (iii) the assignment is also permitted by the applicable terms and conditions of relevant Travel Service Providers (to the extent involved in the specific Journey) and (iv) GS provides prior approval for such assignment in Written Form.
6.2 - In the event of an assignment of the Contract as referred to in Clause 6.1, the Participant and the Assignee are jointly and severally liable for performance of the Contract, the Terms and Conditions and other applicable terms including but not limited to the payment of the price respectively the outstanding amount/balance of the Journey as well as any additional fees, charges and costs related to such assignment including an administration fee of EUR 100 or the equivalent thereof in another currency and costs of Travel Service Providers relating to such assignment (as the case may be). GS shall inform the Participant about such additional costs in Written Form.
Modification by the Participant
6.3 - The Participant may request GS to amend the Contract respectively the details of the booked Journey. GS may however decide whether and to which extent it approves such request at its sole discretion and is entitled to charge an increased price for the (amended) Journey as well as an administration fee of EUR 100 or the equivalent thereof in another currency and additional costs of Travel Service Providers relating to such changes (as the case may be). GS shall inform the Participant about the amended pricing. If the amended pricing results in a higher total price of the Journey, such amended price respectively costs as well as administration fee are payable by the Participant at first request. If the amended pricing results in a lower price of the Journey, the difference will be set off against the administration fee and additional costs of Travel Service Providers relating to such changes (as the case may be). The Participant will in such event however not be entitled to repayment or compensation of the difference between the initial price and the amended lower price for the Journey.
6.4 - If the modification of the Journey requested by the Participant concerns a change of the departure date of the Journey that has not been approved by GS in Written Form, such qualifies as termination of the Contract respectively cancellation of the Journey which is subject to the terms and conditions stipulated in Clauses 6.8 and 6.9.
Modification by GS
6.5 - GS reserves the right to, at the latest 20 days prior to the departure date of the Journey, revise the pricing of Journeys in the event of changes of variables that were applied in determining the price of a Journey including but not limited to the following variables: (i) the costs of fuel or other energy sources such as electricity, (ii) fees or taxes relating to the Journey in the broadest sense or (iii) changed exchange/currency rates used to calculate the pricing of the Journey. If GS applies the competence stipulated in this Clause 6.5, GS shall provide a calculation to the Participant. In the event of an increase of more than 8% of the price of a Journey on the basis of this Clause 6.5, the Participant reserves the right to reject the contemplated revised pricing in which case GS reserves the right to terminate the Contract respectively to cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages.
6.6 - GS reserves the right to, prior to the departure date of the Journey, apply non-material changes to the Journey of which changes the Participant shall be informed in Written Form.
6.7 - Prior to the departure date of the Journey, GS is also entitled to apply material changes to the Journey with regard to for example schedule, locations, accommodations or other details of a Journey if the circumstances require such, to be determined by GS at its sole discretion and taking into account the reasonable interests of the Participant. This right also entails offering an alternative Journey. In the event of such material changes (i) GS is obliged to timely inform the Participant in Written Form and (ii) the Participant can either accept the modification of the Journey or inform GS that it wishes to terminate the Contract respectively cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages. GS is entitled to apply a reasonable term within which the Participant must inform GS about his/her decision. If the Participant fails to inform GS about his/her decision within such timeframe, the modifications to the Journey are deemed to have been accepted by the Participant and the right to terminate the Contract respectively cancel the Journey has lapsed and does no longer exist.
Cancellation by the Participant
6.8 - A Participant can terminate the Contract respectively cancel a Journey at any time prior to the start of a Journey subject to payment of a cancellation fee as indicated below. If the Contract respectively the Journey involves costs and the cancellation occurs:
more than 60 days prior to the departure date: 100% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
between 31 and 60 days prior to the departure date: 50% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
30 days or less prior to the departure date: the Participant is obliged to pay 100% of the total price of the Journey and all payments made by the Participants are non-refundable.
A negative travel advice from authorities or Participant experiencing fear to travel are no reasons for a termination of the Contract respectively cancellation of the Journey free of charge.
6.9 - In the event a Participant has, pursuant to Clause 6.3, rescheduled a Journey to a later moment than the initial departure date and thereupon cancels that rescheduled Journey, the cancellation fee shall be at least the amount that would be due on the basis of Clause 6.8 if the cancellation of the Journey would have taken place on the date that the Journey was rescheduled.
As example: 35 days prior to the initial departure date of a Journey a Participant indicates that he/she wants to reschedule the departure date to 1 year later. Subsequently, the Participant cancels the Journey 75 days prior to the amended departure date. Pursuant to Clause 6.9 100% of the payments already made would be refunded. However, in such case, based on this Clause 6.9, only 50% of the payments made shall be refunded.
Cancellation by GS
6.10 - The realisation of a Journey may be conditional upon the registration of a minimum number of Participants to guarantee the departure which number is subject to the specific Journey and which shall be indicated on the Website where the Journey is offered. The Participant will be informed by email whether or not a Journey is confirmed ultimately 30 days prior to the departure date of the Journey. In the event that (i) the Journey cannot be realized because the minimum number of Participants is not met (except if such is the result of cancellation of the Journey by one or more Participants in relation to a privatized group in which case the cancellation terms/fees apply as set out in Clause 6.8) or (ii) for another reason that is reasonably for GS’s account, the following 2 options apply:
(i) GS shall take all reasonable measures to postpone the Journey and offer to the Participant to realize the Journey at an alternative date provided that any additional costs of the alternative Journey (if any) shall be communicated to the Participant and shall be fully for the account of the Participant and shall consequently be charged by GS to the Participant. In such event the Participant can inform GS within 4 Business Days after having received the offer of the (postponed) alternative Journey whether it accepts the postponed (and modified) Journey including modified terms as the case may be; or
(ii) the Contract is terminated respectively the Journey is cancelled by GS and payments made by the Participant (if any) shall be refunded within 14 Business Days but the Participant shall not be entitled to any form of compensation or damages (such as reimbursement of incurred costs of airline, train or ferry tickets or other transportation/travel costs, costs related to the purchase of equipment, vaccinations etc.).
6.11 - In the event GS has valid and substantiated reasons to suspect that a Participant (i) does not meet the prerequisites or the compulsory equipment as communicated to the Participant, (ii) has reduced mobility or is not in good physical or mental condition, (iii) has not taken out a healthcare and repatriation insurance, (iv) has provided incorrect or incomplete information or (v) is unable to participate in a Journey due to non-compliance with administrative, travel, custom, health or other formalities as referred to in Clause 3.2, GS reserves the right to terminate the Contract respectively cancel the Journey for that Participant in which case payments made by the Participant shall, in derogation of Clause 6.10, not in any way be refunded (and the Participant shall remain obliged to pay the total price of the Journey respectively any outstanding amounts/balance) nor will the Participant in any way be entitled to any form of compensation or damages.
6. SUBSTITUTION, MODIFICATION AND CANCELLATION OF JOURNEYS
Substitution
6.1 - A Participant may assign the Contract respectively the right to participate in a Journey to another person (the “Assignee”) subject to the following conditions: (i) the Participant requests such in Written Form to GS ultimately 7 days prior to the departure date of the Journey, (ii) the Assignee complies with all Contract terms including these Terms and Conditions, (iii) the assignment is also permitted by the applicable terms and conditions of relevant Travel Service Providers (to the extent involved in the specific Journey) and (iv) GS provides prior approval for such assignment in Written Form.
6.2 - In the event of an assignment of the Contract as referred to in Clause 6.1, the Participant and the Assignee are jointly and severally liable for performance of the Contract, the Terms and Conditions and other applicable terms including but not limited to the payment of the price respectively the outstanding amount/balance of the Journey as well as any additional fees, charges and costs related to such assignment including an administration fee of EUR 100 or the equivalent thereof in another currency and costs of Travel Service Providers relating to such assignment (as the case may be). GS shall inform the Participant about such additional costs in Written Form.
Modification by the Participant
6.3 - The Participant may request GS to amend the Contract respectively the details of the booked Journey. GS may however decide whether and to which extent it approves such request at its sole discretion and is entitled to charge an increased price for the (amended) Journey as well as an administration fee of EUR 100 or the equivalent thereof in another currency and additional costs of Travel Service Providers relating to such changes (as the case may be). GS shall inform the Participant about the amended pricing. If the amended pricing results in a higher total price of the Journey, such amended price respectively costs as well as administration fee are payable by the Participant at first request. If the amended pricing results in a lower price of the Journey, the difference will be set off against the administration fee and additional costs of Travel Service Providers relating to such changes (as the case may be). The Participant will in such event however not be entitled to repayment or compensation of the difference between the initial price and the amended lower price for the Journey.
6.4 - If the modification of the Journey requested by the Participant concerns a change of the departure date of the Journey that has not been approved by GS in Written Form, such qualifies as termination of the Contract respectively cancellation of the Journey which is subject to the terms and conditions stipulated in Clauses 6.8 and 6.9.
Modification by GS
6.5 - GS reserves the right to, at the latest 20 days prior to the departure date of the Journey, revise the pricing of Journeys in the event of changes of variables that were applied in determining the price of a Journey including but not limited to the following variables: (i) the costs of fuel or other energy sources such as electricity, (ii) fees or taxes relating to the Journey in the broadest sense or (iii) changed exchange/currency rates used to calculate the pricing of the Journey. If GS applies the competence stipulated in this Clause 6.5, GS shall provide a calculation to the Participant. In the event of an increase of more than 8% of the price of a Journey on the basis of this Clause 6.5, the Participant reserves the right to reject the contemplated revised pricing in which case GS reserves the right to terminate the Contract respectively to cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages.
6.6 - GS reserves the right to, prior to the departure date of the Journey, apply non-material changes to the Journey of which changes the Participant shall be informed in Written Form.
6.7 - Prior to the departure date of the Journey, GS is also entitled to apply material changes to the Journey with regard to for example schedule, locations, accommodations or other details of a Journey if the circumstances require such, to be determined by GS at its sole discretion and taking into account the reasonable interests of the Participant. This right also entails offering an alternative Journey. In the event of such material changes (i) GS is obliged to timely inform the Participant in Written Form and (ii) the Participant can either accept the modification of the Journey or inform GS that it wishes to terminate the Contract respectively cancel the Journey in which case the Participant is entitled to a full refund of sums/amounts paid without incurring any costs, cancellation fees or penalties and without being entitled to any form of compensation or damages. GS is entitled to apply a reasonable term within which the Participant must inform GS about his/her decision. If the Participant fails to inform GS about his/her decision within such timeframe, the modifications to the Journey are deemed to have been accepted by the Participant and the right to terminate the Contract respectively cancel the Journey has lapsed and does no longer exist.
Cancellation by the Participant
6.8 - A Participant can terminate the Contract respectively cancel a Journey at any time prior to the start of a Journey subject to payment of a cancellation fee as indicated below. If the Contract respectively the Journey involves costs and the cancellation occurs:
more than 60 days prior to the departure date: 100% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
between 31 and 60 days prior to the departure date: 50% of the payments already made (including deposits) are refunded. The Participant shall no longer be obliged to pay the outstanding amount/balance of the total price of the Journey;
30 days or less prior to the departure date: the Participant is obliged to pay 100% of the total price of the Journey and all payments made by the Participants are non-refundable.
A negative travel advice from authorities or Participant experiencing fear to travel are no reasons for a termination of the Contract respectively cancellation of the Journey free of charge.
6.9 - In the event a Participant has, pursuant to Clause 6.3, rescheduled a Journey to a later moment than the initial departure date and thereupon cancels that rescheduled Journey, the cancellation fee shall be at least the amount that would be due on the basis of Clause 6.8 if the cancellation of the Journey would have taken place on the date that the Journey was rescheduled.
As example: 35 days prior to the initial departure date of a Journey a Participant indicates that he/she wants to reschedule the departure date to 1 year later. Subsequently, the Participant cancels the Journey 75 days prior to the amended departure date. Pursuant to Clause 6.9 100% of the payments already made would be refunded. However, in such case, based on this Clause 6.9, only 50% of the payments made shall be refunded.
Cancellation by GS
6.10 - The realisation of a Journey may be conditional upon the registration of a minimum number of Participants to guarantee the departure which number is subject to the specific Journey and which shall be indicated on the Website where the Journey is offered. The Participant will be informed by email whether or not a Journey is confirmed ultimately 30 days prior to the departure date of the Journey. In the event that (i) the Journey cannot be realized because the minimum number of Participants is not met (except if such is the result of cancellation of the Journey by one or more Participants in relation to a privatized group in which case the cancellation terms/fees apply as set out in Clause 6.8) or (ii) for another reason that is reasonably for GS’s account, the following 2 options apply:
(i) GS shall take all reasonable measures to postpone the Journey and offer to the Participant to realize the Journey at an alternative date provided that any additional costs of the alternative Journey (if any) shall be communicated to the Participant and shall be fully for the account of the Participant and shall consequently be charged by GS to the Participant. In such event the Participant can inform GS within 4 Business Days after having received the offer of the (postponed) alternative Journey whether it accepts the postponed (and modified) Journey including modified terms as the case may be; or
(ii) the Contract is terminated respectively the Journey is cancelled by GS and payments made by the Participant (if any) shall be refunded within 14 Business Days but the Participant shall not be entitled to any form of compensation or damages (such as reimbursement of incurred costs of airline, train or ferry tickets or other transportation/travel costs, costs related to the purchase of equipment, vaccinations etc.).
6.11 - In the event GS has valid and substantiated reasons to suspect that a Participant (i) does not meet the prerequisites or the compulsory equipment as communicated to the Participant, (ii) has reduced mobility or is not in good physical or mental condition, (iii) has not taken out a healthcare and repatriation insurance, (iv) has provided incorrect or incomplete information or (v) is unable to participate in a Journey due to non-compliance with administrative, travel, custom, health or other formalities as referred to in Clause 3.2, GS reserves the right to terminate the Contract respectively cancel the Journey for that Participant in which case payments made by the Participant shall, in derogation of Clause 6.10, not in any way be refunded (and the Participant shall remain obliged to pay the total price of the Journey respectively any outstanding amounts/balance) nor will the Participant in any way be entitled to any form of compensation or damages.
7. NON-PRESENTATION / NO-SHOW
In the event a Participant has not cancelled the Journey as referred to in Clause 6.8 or 6.9 but does not show up at the departure date and time of the Journey or if his/her participation to the Journey is no longer possible for any other reason, the Participant is not entitled to any refund or compensation of payments already made.
7. NON-PRESENTATION / NO-SHOW
In the event a Participant has not cancelled the Journey as referred to in Clause 6.8 or 6.9 but does not show up at the departure date and time of the Journey or if his/her participation to the Journey is no longer possible for any other reason, the Participant is not entitled to any refund or compensation of payments already made.
7. NON-PRESENTATION / NO-SHOW
In the event a Participant has not cancelled the Journey as referred to in Clause 6.8 or 6.9 but does not show up at the departure date and time of the Journey or if his/her participation to the Journey is no longer possible for any other reason, the Participant is not entitled to any refund or compensation of payments already made.
7. NON-PRESENTATION / NO-SHOW
In the event a Participant has not cancelled the Journey as referred to in Clause 6.8 or 6.9 but does not show up at the departure date and time of the Journey or if his/her participation to the Journey is no longer possible for any other reason, the Participant is not entitled to any refund or compensation of payments already made.
8. INSURANCE
To participate in a Journey a Participant is required to arrange a healthcare and repatriation insurance with (international) coverage in the country where the Journey takes place. Arranging such insurances is the Participant’s own responsibility and at the Participant’s own expense. GS is permitted to request a Participant to provide written proof of such insurances. The Participant is also advised to take out a cancellation and travel insurance, such is also the Participant’s own responsibility and at the Participant’s own expense.
8. INSURANCE
To participate in a Journey a Participant is required to arrange a healthcare and repatriation insurance with (international) coverage in the country where the Journey takes place. Arranging such insurances is the Participant’s own responsibility and at the Participant’s own expense. GS is permitted to request a Participant to provide written proof of such insurances. The Participant is also advised to take out a cancellation and travel insurance, such is also the Participant’s own responsibility and at the Participant’s own expense.
8. INSURANCE
To participate in a Journey a Participant is required to arrange a healthcare and repatriation insurance with (international) coverage in the country where the Journey takes place. Arranging such insurances is the Participant’s own responsibility and at the Participant’s own expense. GS is permitted to request a Participant to provide written proof of such insurances. The Participant is also advised to take out a cancellation and travel insurance, such is also the Participant’s own responsibility and at the Participant’s own expense.
8. INSURANCE
To participate in a Journey a Participant is required to arrange a healthcare and repatriation insurance with (international) coverage in the country where the Journey takes place. Arranging such insurances is the Participant’s own responsibility and at the Participant’s own expense. GS is permitted to request a Participant to provide written proof of such insurances. The Participant is also advised to take out a cancellation and travel insurance, such is also the Participant’s own responsibility and at the Participant’s own expense.
9. EXECUTION OF THE JOURNEY
9.1 - GS is responsible for the performance of the Contract respectively Journey, whether performed by GS itself or by any Travel Service Provider. GS must perform the Contract respectively Journey in accordance with the expectations that the Participant could reasonably have on the basis of the Website, other GS publications, the Contract and the circumstances where the Journey take place. GS shall inform the Participant about relevant information with regard to a Journey through the mobile phone number, WhatsApp or email address as communicated by the Participant.
9.2 - GS shall provide help and assistance to the Participant if he/she faces difficulties, in particular by providing information with regard to medical services, local authorities, consular assistance, bike shops and by helping the Participant to use remote communication. GS reserves the right to charge a reasonable fee for such assistance if such difficulties have arisen as a result of intent or negligence from the Participant.
9. EXECUTION OF THE JOURNEY
9.1 - GS is responsible for the performance of the Contract respectively Journey, whether performed by GS itself or by any Travel Service Provider. GS must perform the Contract respectively Journey in accordance with the expectations that the Participant could reasonably have on the basis of the Website, other GS publications, the Contract and the circumstances where the Journey take place. GS shall inform the Participant about relevant information with regard to a Journey through the mobile phone number, WhatsApp or email address as communicated by the Participant.
9.2 - GS shall provide help and assistance to the Participant if he/she faces difficulties, in particular by providing information with regard to medical services, local authorities, consular assistance, bike shops and by helping the Participant to use remote communication. GS reserves the right to charge a reasonable fee for such assistance if such difficulties have arisen as a result of intent or negligence from the Participant.
9. EXECUTION OF THE JOURNEY
9.1 - GS is responsible for the performance of the Contract respectively Journey, whether performed by GS itself or by any Travel Service Provider. GS must perform the Contract respectively Journey in accordance with the expectations that the Participant could reasonably have on the basis of the Website, other GS publications, the Contract and the circumstances where the Journey take place. GS shall inform the Participant about relevant information with regard to a Journey through the mobile phone number, WhatsApp or email address as communicated by the Participant.
9.2 - GS shall provide help and assistance to the Participant if he/she faces difficulties, in particular by providing information with regard to medical services, local authorities, consular assistance, bike shops and by helping the Participant to use remote communication. GS reserves the right to charge a reasonable fee for such assistance if such difficulties have arisen as a result of intent or negligence from the Participant.
9. EXECUTION OF THE JOURNEY
9.1 - GS is responsible for the performance of the Contract respectively Journey, whether performed by GS itself or by any Travel Service Provider. GS must perform the Contract respectively Journey in accordance with the expectations that the Participant could reasonably have on the basis of the Website, other GS publications, the Contract and the circumstances where the Journey take place. GS shall inform the Participant about relevant information with regard to a Journey through the mobile phone number, WhatsApp or email address as communicated by the Participant.
9.2 - GS shall provide help and assistance to the Participant if he/she faces difficulties, in particular by providing information with regard to medical services, local authorities, consular assistance, bike shops and by helping the Participant to use remote communication. GS reserves the right to charge a reasonable fee for such assistance if such difficulties have arisen as a result of intent or negligence from the Participant.
10. OBLIGATIONS PARTICIPANT DURING A JOURNEY
10.1 - A Participant must behave as a reasonably acting traveller and gravel bike cyclist. A Participant shall adhere to all internal GS rules that apply to a Journey including the Contract, these Terms and Conditions, the House Rules as well as Dutch law and the laws and regulations that apply in the country where the Journey takes place and reasonable etiquette (the “Regulations”). During a Journey a Participant shall refrain from behaviour that is dangerous for himself/herself, other Participants or for third parties and shall adhere to instructions from GS, its representatives or Travel Service Providers (as the case may be).
10.2 - In case of non-compliance with the Regulations or instructions as referred to in Clause 10.1 or in case a Participant causes nuisance or other problems, GS as well as the Travel Service Provider (as the case may be) may deny the Participant further participation in the Journey or use of any Travel Service Provider products/service in part or in full after an official warning has been issued to the Participant but such has not sufficiently resulted in appropriate and improved behaviour from the Participant, to be assessed at GS’s sole discretion (a warning is not required if the Participant’s behaviour qualifies as severe, to be determined by GS at its sole discretion). In such event the payments made by the Participant shall not be refunded nor will the Participant be entitled to any form of compensation or damages. In addition, in such event the Participant shall be responsible and liable for any damages as a result of his/her behaviour or non-compliance with the requirements as stipulated in Clause 10.1 and the Participant holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) suffered in connection with such behavior or on-compliance and will reimburse all costs incurred by GS to defend itself against such claims.
10.3 - In the event GS or a Travel Service Provider provides equipment to the Participant that he/she uses during a Journey (for example a gravel bike, attributes and cycling gear), the Participant is responsible to check such equipment and report any defects or irregularities immediately to GS, its representatives or the relevant Travel Service Provider. The Participant is liable for damage, loss or theft of the provided equipment respectively properties of the Travel Service Provider or other third parties and holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) and any other damage suffered in connection therewith.
10. OBLIGATIONS PARTICIPANT DURING A JOURNEY
10.1 - A Participant must behave as a reasonably acting traveller and gravel bike cyclist. A Participant shall adhere to all internal GS rules that apply to a Journey including the Contract, these Terms and Conditions, the House Rules as well as Dutch law and the laws and regulations that apply in the country where the Journey takes place and reasonable etiquette (the “Regulations”). During a Journey a Participant shall refrain from behaviour that is dangerous for himself/herself, other Participants or for third parties and shall adhere to instructions from GS, its representatives or Travel Service Providers (as the case may be).
10.2 - In case of non-compliance with the Regulations or instructions as referred to in Clause 10.1 or in case a Participant causes nuisance or other problems, GS as well as the Travel Service Provider (as the case may be) may deny the Participant further participation in the Journey or use of any Travel Service Provider products/service in part or in full after an official warning has been issued to the Participant but such has not sufficiently resulted in appropriate and improved behaviour from the Participant, to be assessed at GS’s sole discretion (a warning is not required if the Participant’s behaviour qualifies as severe, to be determined by GS at its sole discretion). In such event the payments made by the Participant shall not be refunded nor will the Participant be entitled to any form of compensation or damages. In addition, in such event the Participant shall be responsible and liable for any damages as a result of his/her behaviour or non-compliance with the requirements as stipulated in Clause 10.1 and the Participant holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) suffered in connection with such behavior or on-compliance and will reimburse all costs incurred by GS to defend itself against such claims.
10.3 - In the event GS or a Travel Service Provider provides equipment to the Participant that he/she uses during a Journey (for example a gravel bike, attributes and cycling gear), the Participant is responsible to check such equipment and report any defects or irregularities immediately to GS, its representatives or the relevant Travel Service Provider. The Participant is liable for damage, loss or theft of the provided equipment respectively properties of the Travel Service Provider or other third parties and holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) and any other damage suffered in connection therewith.
10. OBLIGATIONS PARTICIPANT DURING A JOURNEY
10.1 - A Participant must behave as a reasonably acting traveller and gravel bike cyclist. A Participant shall adhere to all internal GS rules that apply to a Journey including the Contract, these Terms and Conditions, the House Rules as well as Dutch law and the laws and regulations that apply in the country where the Journey takes place and reasonable etiquette (the “Regulations”). During a Journey a Participant shall refrain from behaviour that is dangerous for himself/herself, other Participants or for third parties and shall adhere to instructions from GS, its representatives or Travel Service Providers (as the case may be).
10.2 - In case of non-compliance with the Regulations or instructions as referred to in Clause 10.1 or in case a Participant causes nuisance or other problems, GS as well as the Travel Service Provider (as the case may be) may deny the Participant further participation in the Journey or use of any Travel Service Provider products/service in part or in full after an official warning has been issued to the Participant but such has not sufficiently resulted in appropriate and improved behaviour from the Participant, to be assessed at GS’s sole discretion (a warning is not required if the Participant’s behaviour qualifies as severe, to be determined by GS at its sole discretion). In such event the payments made by the Participant shall not be refunded nor will the Participant be entitled to any form of compensation or damages. In addition, in such event the Participant shall be responsible and liable for any damages as a result of his/her behaviour or non-compliance with the requirements as stipulated in Clause 10.1 and the Participant holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) suffered in connection with such behavior or on-compliance and will reimburse all costs incurred by GS to defend itself against such claims.
10.3 - In the event GS or a Travel Service Provider provides equipment to the Participant that he/she uses during a Journey (for example a gravel bike, attributes and cycling gear), the Participant is responsible to check such equipment and report any defects or irregularities immediately to GS, its representatives or the relevant Travel Service Provider. The Participant is liable for damage, loss or theft of the provided equipment respectively properties of the Travel Service Provider or other third parties and holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) and any other damage suffered in connection therewith.
10. OBLIGATIONS PARTICIPANT DURING A JOURNEY
10.1 - A Participant must behave as a reasonably acting traveller and gravel bike cyclist. A Participant shall adhere to all internal GS rules that apply to a Journey including the Contract, these Terms and Conditions, the House Rules as well as Dutch law and the laws and regulations that apply in the country where the Journey takes place and reasonable etiquette (the “Regulations”). During a Journey a Participant shall refrain from behaviour that is dangerous for himself/herself, other Participants or for third parties and shall adhere to instructions from GS, its representatives or Travel Service Providers (as the case may be).
10.2 - In case of non-compliance with the Regulations or instructions as referred to in Clause 10.1 or in case a Participant causes nuisance or other problems, GS as well as the Travel Service Provider (as the case may be) may deny the Participant further participation in the Journey or use of any Travel Service Provider products/service in part or in full after an official warning has been issued to the Participant but such has not sufficiently resulted in appropriate and improved behaviour from the Participant, to be assessed at GS’s sole discretion (a warning is not required if the Participant’s behaviour qualifies as severe, to be determined by GS at its sole discretion). In such event the payments made by the Participant shall not be refunded nor will the Participant be entitled to any form of compensation or damages. In addition, in such event the Participant shall be responsible and liable for any damages as a result of his/her behaviour or non-compliance with the requirements as stipulated in Clause 10.1 and the Participant holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) suffered in connection with such behavior or on-compliance and will reimburse all costs incurred by GS to defend itself against such claims.
10.3 - In the event GS or a Travel Service Provider provides equipment to the Participant that he/she uses during a Journey (for example a gravel bike, attributes and cycling gear), the Participant is responsible to check such equipment and report any defects or irregularities immediately to GS, its representatives or the relevant Travel Service Provider. The Participant is liable for damage, loss or theft of the provided equipment respectively properties of the Travel Service Provider or other third parties and holds GS harmless from and against any damage, costs, losses and claims including claims made by third parties (including Travel Service Providers and other Participants) and any other damage suffered in connection therewith.
11. RISK AND LIABILITY
Associated risks
11.1 - Use of the GS services/activities, including but not limited to participation in a Journey, is entirely at a Participant's own risk and expense. The Participant acknowledges that:
he/she has been informed by GS of the risks associated with participating in a Journey including but not limited to (i) injuries or death (for example as a result of falling, accidents, sharp objects etc.) (ii) cold or hypothermia, (iii) contact with water or drowning, (iv) burn or heat disorders or (v) that Journeys take place in natural environments which are usually more remote from medical assistance which could result in (long) delays in the event of an emergency situation and, consequently, a possible worsening of the condition, injury or situation;
he/she is (been made) aware of these risks, has had the chance to discuss and consider these and accepts these in full knowledge and awareness.
Limitation of liability
11.2 - Without prejudice to/subject to the provisions of Clauses 11.3 – 11.12, GS is obliged to execute the Contract as the Participant may reasonably expect on the basis of the Contract. If (i) a Journey does not turn out in accordance with such expectations respectively in the event of non-performance and (ii) such results in damages to the Participant, the Participant may be entitled to compensation, unless:
(i) the non-performance is not attributable to GS (including but not limited to mechanical problem of the gravel bike of the Participant that impacts the Journey taking into account that GS shall take reasonable efforts to assist in finding a remedy for such problems);
(ii) the non-performance is attributable to the Participant himself/herself;
(iii) the non-performance is attributable to third parties that do not qualify as Travel Service Provider and such non-performance was not foreseeable and could in all reasonableness not be prevented;
(iv) in the event of a Force Majeure Event; or
(v) in other situations as provided for in these Terms and Conditions.
11.3 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that qualifies as Package Tour is limited to:
the total price of the relevant Journey; or
3 times the total price of the relevant Journey if such damage occurred as a result of or in the context of Travel Services provided by Travel Service Providers (i.e. not by GS),
unless the damage was caused by intent or gross negligence on the part of GS and without prejudice to/subject to Clauses 11.4 – 11.12.
11.4 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that does not qualify as Package Tour, is fully excluded unless the damage was caused by intent or gross negligence on the part of GS, without prejudice to/subject to Clauses 11.5 – 11.12.
11.5 - In the event GS is liable to a Participant for any damages, including damages resulting from the death or personal injury of the Participant, such liability is in any event limited or excluded to the limits permitted under the relevant international treaties and/or EU regulations applicable to offering travels respectively Travel Services.
11.6 - GS is never liable for damage, loss or theft to/of property of a Participant (and/or third parties), including but not limited to luggage and travel documents.
11.7 - GS is never liable for damages covered by insurance policies, such as health, travel, event or cancellation insurance policies.
Force Majeure
11.8 - GS shall not in any way be liable, responsible or owe any compensation or damages to a Participant, nor be deemed to have defaulted under or breached these Terms and Conditions or the Contract, for any failure or delay in fulfilling or performing any term of these Terms and Conditions, the Contract or any other part of the Journey when and to the extent such failure or delay is caused by or results from acts beyond GS’s reasonable control, including but not limited to, the following force majeure events: (a) flood, fire, earthquake, other nature disasters or exceptional natural events or explosion; (b) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (c) government order or law; (d) actions, embargoes or blockades in effect on or after the date of booking of the Journey; (e) action by any governmental authority; (f) national or regional emergency; (g) strikes, labour stoppages or slowdowns or other industrial disturbances; (h) epidemic, pandemic or similar influenza or bacterial infection or other serious illnesses and related (governmental) measures; (j) emergency state; (k) shortage of adequate medical supplies and equipment; (l) shortage of power or transportation facilities; and (m) other similar events beyond the reasonable control of GS (each a “Force Majeure Event(s)”)
If GS cannot perform any term of the Contract, these Terms and Conditions or any other part of the Journey due to a Force Majeure Event, GS shall (i) promptly notify the Participant thereof and (ii) make reasonable efforts to reduce the consequences of the Force Majeure Event.
11.9 - The exclusions and limitations of liability as stated in this Clause 11 are also stipulated for and on behalf of any of GS’s group companies, directors, employees or subordinates and any other person/party that GS engages in the performance of the Contract including Travel Service Providers which third parties can also apply such exclusions and limitations of liability.
11.10 - Any claim of a Participant for compensation, damages or other claims expire (verjaren) 2 years after the end date of the Journey to which such claim relates to. If the Journey did not take place, such claim expires (verjaart) 2 years after the scheduled departure date of the Journey. Without prejudice to the limitation period (verjaringstermijn) as stipulated in the previous sentences and the obligation for the Participant to file a complaint within the applicable term as referred to in Clause 12.3, any claim of the Participant for compensation, damages or other claims shall lapse (vervallen) 3 years after the departure date of the Journey.
11.11 - The Participant is not entitled to double compensation for damages or otherwise. If the Participant is entitled to compensation under international treaties or EU regulations, the Participant will not also receive compensation under the Contract or these Terms and Conditions.
11.12 - Prior to the departure of the Journey the Participant shall sign a form in which it declares GS’s liability is limited respectively that GS is released from liabilities in accordance with these Terms and Conditions.
11. RISK AND LIABILITY
Associated risks
11.1 - Use of the GS services/activities, including but not limited to participation in a Journey, is entirely at a Participant's own risk and expense. The Participant acknowledges that:
he/she has been informed by GS of the risks associated with participating in a Journey including but not limited to (i) injuries or death (for example as a result of falling, accidents, sharp objects etc.) (ii) cold or hypothermia, (iii) contact with water or drowning, (iv) burn or heat disorders or (v) that Journeys take place in natural environments which are usually more remote from medical assistance which could result in (long) delays in the event of an emergency situation and, consequently, a possible worsening of the condition, injury or situation;
he/she is (been made) aware of these risks, has had the chance to discuss and consider these and accepts these in full knowledge and awareness.
Limitation of liability
11.2 - Without prejudice to/subject to the provisions of Clauses 11.3 – 11.12, GS is obliged to execute the Contract as the Participant may reasonably expect on the basis of the Contract. If (i) a Journey does not turn out in accordance with such expectations respectively in the event of non-performance and (ii) such results in damages to the Participant, the Participant may be entitled to compensation, unless:
(i) the non-performance is not attributable to GS (including but not limited to mechanical problem of the gravel bike of the Participant that impacts the Journey taking into account that GS shall take reasonable efforts to assist in finding a remedy for such problems);
(ii) the non-performance is attributable to the Participant himself/herself;
(iii) the non-performance is attributable to third parties that do not qualify as Travel Service Provider and such non-performance was not foreseeable and could in all reasonableness not be prevented;
(iv) in the event of a Force Majeure Event; or
(v) in other situations as provided for in these Terms and Conditions.
11.3 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that qualifies as Package Tour is limited to:
the total price of the relevant Journey; or
3 times the total price of the relevant Journey if such damage occurred as a result of or in the context of Travel Services provided by Travel Service Providers (i.e. not by GS),
unless the damage was caused by intent or gross negligence on the part of GS and without prejudice to/subject to Clauses 11.4 – 11.12.
11.4 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that does not qualify as Package Tour, is fully excluded unless the damage was caused by intent or gross negligence on the part of GS, without prejudice to/subject to Clauses 11.5 – 11.12.
11.5 - In the event GS is liable to a Participant for any damages, including damages resulting from the death or personal injury of the Participant, such liability is in any event limited or excluded to the limits permitted under the relevant international treaties and/or EU regulations applicable to offering travels respectively Travel Services.
11.6 - GS is never liable for damage, loss or theft to/of property of a Participant (and/or third parties), including but not limited to luggage and travel documents.
11.7 - GS is never liable for damages covered by insurance policies, such as health, travel, event or cancellation insurance policies.
Force Majeure
11.8 - GS shall not in any way be liable, responsible or owe any compensation or damages to a Participant, nor be deemed to have defaulted under or breached these Terms and Conditions or the Contract, for any failure or delay in fulfilling or performing any term of these Terms and Conditions, the Contract or any other part of the Journey when and to the extent such failure or delay is caused by or results from acts beyond GS’s reasonable control, including but not limited to, the following force majeure events: (a) flood, fire, earthquake, other nature disasters or exceptional natural events or explosion; (b) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (c) government order or law; (d) actions, embargoes or blockades in effect on or after the date of booking of the Journey; (e) action by any governmental authority; (f) national or regional emergency; (g) strikes, labour stoppages or slowdowns or other industrial disturbances; (h) epidemic, pandemic or similar influenza or bacterial infection or other serious illnesses and related (governmental) measures; (j) emergency state; (k) shortage of adequate medical supplies and equipment; (l) shortage of power or transportation facilities; and (m) other similar events beyond the reasonable control of GS (each a “Force Majeure Event(s)”)
If GS cannot perform any term of the Contract, these Terms and Conditions or any other part of the Journey due to a Force Majeure Event, GS shall (i) promptly notify the Participant thereof and (ii) make reasonable efforts to reduce the consequences of the Force Majeure Event.
11.9 - The exclusions and limitations of liability as stated in this Clause 11 are also stipulated for and on behalf of any of GS’s group companies, directors, employees or subordinates and any other person/party that GS engages in the performance of the Contract including Travel Service Providers which third parties can also apply such exclusions and limitations of liability.
11.10 - Any claim of a Participant for compensation, damages or other claims expire (verjaren) 2 years after the end date of the Journey to which such claim relates to. If the Journey did not take place, such claim expires (verjaart) 2 years after the scheduled departure date of the Journey. Without prejudice to the limitation period (verjaringstermijn) as stipulated in the previous sentences and the obligation for the Participant to file a complaint within the applicable term as referred to in Clause 12.3, any claim of the Participant for compensation, damages or other claims shall lapse (vervallen) 3 years after the departure date of the Journey.
11.11 - The Participant is not entitled to double compensation for damages or otherwise. If the Participant is entitled to compensation under international treaties or EU regulations, the Participant will not also receive compensation under the Contract or these Terms and Conditions.
11.12 - Prior to the departure of the Journey the Participant shall sign a form in which it declares GS’s liability is limited respectively that GS is released from liabilities in accordance with these Terms and Conditions.
11. RISK AND LIABILITY
Associated risks
11.1 - Use of the GS services/activities, including but not limited to participation in a Journey, is entirely at a Participant's own risk and expense. The Participant acknowledges that:
he/she has been informed by GS of the risks associated with participating in a Journey including but not limited to (i) injuries or death (for example as a result of falling, accidents, sharp objects etc.) (ii) cold or hypothermia, (iii) contact with water or drowning, (iv) burn or heat disorders or (v) that Journeys take place in natural environments which are usually more remote from medical assistance which could result in (long) delays in the event of an emergency situation and, consequently, a possible worsening of the condition, injury or situation;
he/she is (been made) aware of these risks, has had the chance to discuss and consider these and accepts these in full knowledge and awareness.
Limitation of liability
11.2 - Without prejudice to/subject to the provisions of Clauses 11.3 – 11.12, GS is obliged to execute the Contract as the Participant may reasonably expect on the basis of the Contract. If (i) a Journey does not turn out in accordance with such expectations respectively in the event of non-performance and (ii) such results in damages to the Participant, the Participant may be entitled to compensation, unless:
(i) the non-performance is not attributable to GS (including but not limited to mechanical problem of the gravel bike of the Participant that impacts the Journey taking into account that GS shall take reasonable efforts to assist in finding a remedy for such problems);
(ii) the non-performance is attributable to the Participant himself/herself;
(iii) the non-performance is attributable to third parties that do not qualify as Travel Service Provider and such non-performance was not foreseeable and could in all reasonableness not be prevented;
(iv) in the event of a Force Majeure Event; or
(v) in other situations as provided for in these Terms and Conditions.
11.3 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that qualifies as Package Tour is limited to:
the total price of the relevant Journey; or
3 times the total price of the relevant Journey if such damage occurred as a result of or in the context of Travel Services provided by Travel Service Providers (i.e. not by GS),
unless the damage was caused by intent or gross negligence on the part of GS and without prejudice to/subject to Clauses 11.4 – 11.12.
11.4 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that does not qualify as Package Tour, is fully excluded unless the damage was caused by intent or gross negligence on the part of GS, without prejudice to/subject to Clauses 11.5 – 11.12.
11.5 - In the event GS is liable to a Participant for any damages, including damages resulting from the death or personal injury of the Participant, such liability is in any event limited or excluded to the limits permitted under the relevant international treaties and/or EU regulations applicable to offering travels respectively Travel Services.
11.6 - GS is never liable for damage, loss or theft to/of property of a Participant (and/or third parties), including but not limited to luggage and travel documents.
11.7 - GS is never liable for damages covered by insurance policies, such as health, travel, event or cancellation insurance policies.
Force Majeure
11.8 - GS shall not in any way be liable, responsible or owe any compensation or damages to a Participant, nor be deemed to have defaulted under or breached these Terms and Conditions or the Contract, for any failure or delay in fulfilling or performing any term of these Terms and Conditions, the Contract or any other part of the Journey when and to the extent such failure or delay is caused by or results from acts beyond GS’s reasonable control, including but not limited to, the following force majeure events: (a) flood, fire, earthquake, other nature disasters or exceptional natural events or explosion; (b) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (c) government order or law; (d) actions, embargoes or blockades in effect on or after the date of booking of the Journey; (e) action by any governmental authority; (f) national or regional emergency; (g) strikes, labour stoppages or slowdowns or other industrial disturbances; (h) epidemic, pandemic or similar influenza or bacterial infection or other serious illnesses and related (governmental) measures; (j) emergency state; (k) shortage of adequate medical supplies and equipment; (l) shortage of power or transportation facilities; and (m) other similar events beyond the reasonable control of GS (each a “Force Majeure Event(s)”)
If GS cannot perform any term of the Contract, these Terms and Conditions or any other part of the Journey due to a Force Majeure Event, GS shall (i) promptly notify the Participant thereof and (ii) make reasonable efforts to reduce the consequences of the Force Majeure Event.
11.9 - The exclusions and limitations of liability as stated in this Clause 11 are also stipulated for and on behalf of any of GS’s group companies, directors, employees or subordinates and any other person/party that GS engages in the performance of the Contract including Travel Service Providers which third parties can also apply such exclusions and limitations of liability.
11.10 - Any claim of a Participant for compensation, damages or other claims expire (verjaren) 2 years after the end date of the Journey to which such claim relates to. If the Journey did not take place, such claim expires (verjaart) 2 years after the scheduled departure date of the Journey. Without prejudice to the limitation period (verjaringstermijn) as stipulated in the previous sentences and the obligation for the Participant to file a complaint within the applicable term as referred to in Clause 12.3, any claim of the Participant for compensation, damages or other claims shall lapse (vervallen) 3 years after the departure date of the Journey.
11.11 - The Participant is not entitled to double compensation for damages or otherwise. If the Participant is entitled to compensation under international treaties or EU regulations, the Participant will not also receive compensation under the Contract or these Terms and Conditions.
11.12 - Prior to the departure of the Journey the Participant shall sign a form in which it declares GS’s liability is limited respectively that GS is released from liabilities in accordance with these Terms and Conditions.
11. RISK AND LIABILITY
Associated risks
11.1 - Use of the GS services/activities, including but not limited to participation in a Journey, is entirely at a Participant's own risk and expense. The Participant acknowledges that:
he/she has been informed by GS of the risks associated with participating in a Journey including but not limited to (i) injuries or death (for example as a result of falling, accidents, sharp objects etc.) (ii) cold or hypothermia, (iii) contact with water or drowning, (iv) burn or heat disorders or (v) that Journeys take place in natural environments which are usually more remote from medical assistance which could result in (long) delays in the event of an emergency situation and, consequently, a possible worsening of the condition, injury or situation;
he/she is (been made) aware of these risks, has had the chance to discuss and consider these and accepts these in full knowledge and awareness.
Limitation of liability
11.2 - Without prejudice to/subject to the provisions of Clauses 11.3 – 11.12, GS is obliged to execute the Contract as the Participant may reasonably expect on the basis of the Contract. If (i) a Journey does not turn out in accordance with such expectations respectively in the event of non-performance and (ii) such results in damages to the Participant, the Participant may be entitled to compensation, unless:
(i) the non-performance is not attributable to GS (including but not limited to mechanical problem of the gravel bike of the Participant that impacts the Journey taking into account that GS shall take reasonable efforts to assist in finding a remedy for such problems);
(ii) the non-performance is attributable to the Participant himself/herself;
(iii) the non-performance is attributable to third parties that do not qualify as Travel Service Provider and such non-performance was not foreseeable and could in all reasonableness not be prevented;
(iv) in the event of a Force Majeure Event; or
(v) in other situations as provided for in these Terms and Conditions.
11.3 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that qualifies as Package Tour is limited to:
the total price of the relevant Journey; or
3 times the total price of the relevant Journey if such damage occurred as a result of or in the context of Travel Services provided by Travel Service Providers (i.e. not by GS),
unless the damage was caused by intent or gross negligence on the part of GS and without prejudice to/subject to Clauses 11.4 – 11.12.
11.4 - GS’s liability for material and/or immaterial damage to a Participant incurred as part of respectively during a Journey that does not qualify as Package Tour, is fully excluded unless the damage was caused by intent or gross negligence on the part of GS, without prejudice to/subject to Clauses 11.5 – 11.12.
11.5 - In the event GS is liable to a Participant for any damages, including damages resulting from the death or personal injury of the Participant, such liability is in any event limited or excluded to the limits permitted under the relevant international treaties and/or EU regulations applicable to offering travels respectively Travel Services.
11.6 - GS is never liable for damage, loss or theft to/of property of a Participant (and/or third parties), including but not limited to luggage and travel documents.
11.7 - GS is never liable for damages covered by insurance policies, such as health, travel, event or cancellation insurance policies.
Force Majeure
11.8 - GS shall not in any way be liable, responsible or owe any compensation or damages to a Participant, nor be deemed to have defaulted under or breached these Terms and Conditions or the Contract, for any failure or delay in fulfilling or performing any term of these Terms and Conditions, the Contract or any other part of the Journey when and to the extent such failure or delay is caused by or results from acts beyond GS’s reasonable control, including but not limited to, the following force majeure events: (a) flood, fire, earthquake, other nature disasters or exceptional natural events or explosion; (b) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (c) government order or law; (d) actions, embargoes or blockades in effect on or after the date of booking of the Journey; (e) action by any governmental authority; (f) national or regional emergency; (g) strikes, labour stoppages or slowdowns or other industrial disturbances; (h) epidemic, pandemic or similar influenza or bacterial infection or other serious illnesses and related (governmental) measures; (j) emergency state; (k) shortage of adequate medical supplies and equipment; (l) shortage of power or transportation facilities; and (m) other similar events beyond the reasonable control of GS (each a “Force Majeure Event(s)”)
If GS cannot perform any term of the Contract, these Terms and Conditions or any other part of the Journey due to a Force Majeure Event, GS shall (i) promptly notify the Participant thereof and (ii) make reasonable efforts to reduce the consequences of the Force Majeure Event.
11.9 - The exclusions and limitations of liability as stated in this Clause 11 are also stipulated for and on behalf of any of GS’s group companies, directors, employees or subordinates and any other person/party that GS engages in the performance of the Contract including Travel Service Providers which third parties can also apply such exclusions and limitations of liability.
11.10 - Any claim of a Participant for compensation, damages or other claims expire (verjaren) 2 years after the end date of the Journey to which such claim relates to. If the Journey did not take place, such claim expires (verjaart) 2 years after the scheduled departure date of the Journey. Without prejudice to the limitation period (verjaringstermijn) as stipulated in the previous sentences and the obligation for the Participant to file a complaint within the applicable term as referred to in Clause 12.3, any claim of the Participant for compensation, damages or other claims shall lapse (vervallen) 3 years after the departure date of the Journey.
11.11 - The Participant is not entitled to double compensation for damages or otherwise. If the Participant is entitled to compensation under international treaties or EU regulations, the Participant will not also receive compensation under the Contract or these Terms and Conditions.
11.12 - Prior to the departure of the Journey the Participant shall sign a form in which it declares GS’s liability is limited respectively that GS is released from liabilities in accordance with these Terms and Conditions.
12. COMPLAINTS
12.1 - GS shall provide emergency contact details to the Participant prior to the departure date of the Journey.
12.2 - In the event the Participant encounters any difficulties or shortcomings during a Journey or at one of the Journey’s accommodations or has any questions, the Participant must directly notify GS’s representative present or contact GS by dialling/using WhatsApp +31 (0)6 3048 7125 or through email at info@gravelscandinavia.com. The Participant is obliged to limit communication costs as much as reasonably possible. GS shall take all reasonable measures to remedy such a difficulty or shortcoming unless such remedy is deemed impossible or involves disproportionate costs. If the difficulty or shortcoming is not remedied, GS shall enter into discussions with the Participant to seek a reasonable solution or compensation. The Participant is not in any way entitled to such a solution or compensation if the difficulty or shortcoming is in any way attributable to the Participant.
12.3 - In the event that any complaints or dissatisfaction about the quality of the services/products provided by GS, the execution of a Journey or otherwise which have, in the view of a Participant, not been sufficiently remedied or compensated during the Journey, the Participant can file a compliant through email at info@gravelscandinavia.com within 2 months after the end date of the Journey. Complaints not filed by the Participant within such timeframe shall not be considered by GS unless such would be unreasonable given the specific circumstances, to be decided on at GS’s sole discretion. The complaint will generally be handled within 4 weeks after receipt of the complaint or GS will inform the complainant that this term is deviated from, stating the reasons therefore as well as the term within which a the complainant can expect a response to his/her complaint.
12.4 - Failure (i) to notify GS during the Journey in accordance with Clause 12.2 or (ii) file a compliant in a timely manner in accordance with Clause 12.3 may affect the entitlement for or amount of any compensation, unless GS’s interests are not harmed by such failures.
12. COMPLAINTS
12.1 - GS shall provide emergency contact details to the Participant prior to the departure date of the Journey.
12.2 - In the event the Participant encounters any difficulties or shortcomings during a Journey or at one of the Journey’s accommodations or has any questions, the Participant must directly notify GS’s representative present or contact GS by dialling/using WhatsApp +31 (0)6 3048 7125 or through email at info@gravelscandinavia.com. The Participant is obliged to limit communication costs as much as reasonably possible. GS shall take all reasonable measures to remedy such a difficulty or shortcoming unless such remedy is deemed impossible or involves disproportionate costs. If the difficulty or shortcoming is not remedied, GS shall enter into discussions with the Participant to seek a reasonable solution or compensation. The Participant is not in any way entitled to such a solution or compensation if the difficulty or shortcoming is in any way attributable to the Participant.
12.3 - In the event that any complaints or dissatisfaction about the quality of the services/products provided by GS, the execution of a Journey or otherwise which have, in the view of a Participant, not been sufficiently remedied or compensated during the Journey, the Participant can file a compliant through email at info@gravelscandinavia.com within 2 months after the end date of the Journey. Complaints not filed by the Participant within such timeframe shall not be considered by GS unless such would be unreasonable given the specific circumstances, to be decided on at GS’s sole discretion. The complaint will generally be handled within 4 weeks after receipt of the complaint or GS will inform the complainant that this term is deviated from, stating the reasons therefore as well as the term within which a the complainant can expect a response to his/her complaint.
12.4 - Failure (i) to notify GS during the Journey in accordance with Clause 12.2 or (ii) file a compliant in a timely manner in accordance with Clause 12.3 may affect the entitlement for or amount of any compensation, unless GS’s interests are not harmed by such failures.
12. COMPLAINTS
12.1 - GS shall provide emergency contact details to the Participant prior to the departure date of the Journey.
12.2 - In the event the Participant encounters any difficulties or shortcomings during a Journey or at one of the Journey’s accommodations or has any questions, the Participant must directly notify GS’s representative present or contact GS by dialling/using WhatsApp +31 (0)6 3048 7125 or through email at info@gravelscandinavia.com. The Participant is obliged to limit communication costs as much as reasonably possible. GS shall take all reasonable measures to remedy such a difficulty or shortcoming unless such remedy is deemed impossible or involves disproportionate costs. If the difficulty or shortcoming is not remedied, GS shall enter into discussions with the Participant to seek a reasonable solution or compensation. The Participant is not in any way entitled to such a solution or compensation if the difficulty or shortcoming is in any way attributable to the Participant.
12.3 - In the event that any complaints or dissatisfaction about the quality of the services/products provided by GS, the execution of a Journey or otherwise which have, in the view of a Participant, not been sufficiently remedied or compensated during the Journey, the Participant can file a compliant through email at info@gravelscandinavia.com within 2 months after the end date of the Journey. Complaints not filed by the Participant within such timeframe shall not be considered by GS unless such would be unreasonable given the specific circumstances, to be decided on at GS’s sole discretion. The complaint will generally be handled within 4 weeks after receipt of the complaint or GS will inform the complainant that this term is deviated from, stating the reasons therefore as well as the term within which a the complainant can expect a response to his/her complaint.
12.4 - Failure (i) to notify GS during the Journey in accordance with Clause 12.2 or (ii) file a compliant in a timely manner in accordance with Clause 12.3 may affect the entitlement for or amount of any compensation, unless GS’s interests are not harmed by such failures.
12. COMPLAINTS
12.1 - GS shall provide emergency contact details to the Participant prior to the departure date of the Journey.
12.2 - In the event the Participant encounters any difficulties or shortcomings during a Journey or at one of the Journey’s accommodations or has any questions, the Participant must directly notify GS’s representative present or contact GS by dialling/using WhatsApp +31 (0)6 3048 7125 or through email at info@gravelscandinavia.com. The Participant is obliged to limit communication costs as much as reasonably possible. GS shall take all reasonable measures to remedy such a difficulty or shortcoming unless such remedy is deemed impossible or involves disproportionate costs. If the difficulty or shortcoming is not remedied, GS shall enter into discussions with the Participant to seek a reasonable solution or compensation. The Participant is not in any way entitled to such a solution or compensation if the difficulty or shortcoming is in any way attributable to the Participant.
12.3 - In the event that any complaints or dissatisfaction about the quality of the services/products provided by GS, the execution of a Journey or otherwise which have, in the view of a Participant, not been sufficiently remedied or compensated during the Journey, the Participant can file a compliant through email at info@gravelscandinavia.com within 2 months after the end date of the Journey. Complaints not filed by the Participant within such timeframe shall not be considered by GS unless such would be unreasonable given the specific circumstances, to be decided on at GS’s sole discretion. The complaint will generally be handled within 4 weeks after receipt of the complaint or GS will inform the complainant that this term is deviated from, stating the reasons therefore as well as the term within which a the complainant can expect a response to his/her complaint.
12.4 - Failure (i) to notify GS during the Journey in accordance with Clause 12.2 or (ii) file a compliant in a timely manner in accordance with Clause 12.3 may affect the entitlement for or amount of any compensation, unless GS’s interests are not harmed by such failures.
13. COMMUNITY
Any person can register/sign up to receive the News Letter through the Website and consequently join the Community by becoming a Member. Such is free of charge. The relationship between GS and a Member is solely governed by these Terms and Conditions. A person can at all times, and free of costs, indicate to he/she no longer wishes to receive the News Letter respectively to deregister as a Member.
13. COMMUNITY
Any person can register/sign up to receive the News Letter through the Website and consequently join the Community by becoming a Member. Such is free of charge. The relationship between GS and a Member is solely governed by these Terms and Conditions. A person can at all times, and free of costs, indicate to he/she no longer wishes to receive the News Letter respectively to deregister as a Member.
13. COMMUNITY
Any person can register/sign up to receive the News Letter through the Website and consequently join the Community by becoming a Member. Such is free of charge. The relationship between GS and a Member is solely governed by these Terms and Conditions. A person can at all times, and free of costs, indicate to he/she no longer wishes to receive the News Letter respectively to deregister as a Member.
13. COMMUNITY
Any person can register/sign up to receive the News Letter through the Website and consequently join the Community by becoming a Member. Such is free of charge. The relationship between GS and a Member is solely governed by these Terms and Conditions. A person can at all times, and free of costs, indicate to he/she no longer wishes to receive the News Letter respectively to deregister as a Member.
14. PRIVACY AND DATA PROCESSING
14.1 - Each Participant and Member is aware that in the context of GS’s activities they are providing certain Personal Data to GS such as name, age, address and email address. These Personal Data are strictly confidential and are used in accordance with GS’s Privacy Policy that is published on the Website.
14.2 - A Member authorises GS to process his/her Personal Data in connection with GS’s use for commercial purposes in accordance with GS’s Privacy Policy. Any processing of the personal data by GS will be done in accordance with the Regulation (EU) 2016/679 (the General Data Protection Regulation or “GDPR”) and (subsequent) (other applicable) legislation. GS will delete all personal data of a Participant or Member upon written request subject to GS’s Privacy Policy.
14. PRIVACY AND DATA PROCESSING
14.1 - Each Participant and Member is aware that in the context of GS’s activities they are providing certain Personal Data to GS such as name, age, address and email address. These Personal Data are strictly confidential and are used in accordance with GS’s Privacy Policy that is published on the Website.
14.2 - A Member authorises GS to process his/her Personal Data in connection with GS’s use for commercial purposes in accordance with GS’s Privacy Policy. Any processing of the personal data by GS will be done in accordance with the Regulation (EU) 2016/679 (the General Data Protection Regulation or “GDPR”) and (subsequent) (other applicable) legislation. GS will delete all personal data of a Participant or Member upon written request subject to GS’s Privacy Policy.
14. PRIVACY AND DATA PROCESSING
14.1 - Each Participant and Member is aware that in the context of GS’s activities they are providing certain Personal Data to GS such as name, age, address and email address. These Personal Data are strictly confidential and are used in accordance with GS’s Privacy Policy that is published on the Website.
14.2 - A Member authorises GS to process his/her Personal Data in connection with GS’s use for commercial purposes in accordance with GS’s Privacy Policy. Any processing of the personal data by GS will be done in accordance with the Regulation (EU) 2016/679 (the General Data Protection Regulation or “GDPR”) and (subsequent) (other applicable) legislation. GS will delete all personal data of a Participant or Member upon written request subject to GS’s Privacy Policy.
14. PRIVACY AND DATA PROCESSING
14.1 - Each Participant and Member is aware that in the context of GS’s activities they are providing certain Personal Data to GS such as name, age, address and email address. These Personal Data are strictly confidential and are used in accordance with GS’s Privacy Policy that is published on the Website.
14.2 - A Member authorises GS to process his/her Personal Data in connection with GS’s use for commercial purposes in accordance with GS’s Privacy Policy. Any processing of the personal data by GS will be done in accordance with the Regulation (EU) 2016/679 (the General Data Protection Regulation or “GDPR”) and (subsequent) (other applicable) legislation. GS will delete all personal data of a Participant or Member upon written request subject to GS’s Privacy Policy.
15. WEBSITE
15.1 - The information provided on the Website is for general information purposes only. Although GS takes the greatest possible care in the composition and maintenance of its Website, GS cannot guarantee that the information provided is complete, up-to-date and/or accurate. A Participant or Member unconditionally and irrevocably waives its right to compensation for any direct or indirect damage that has arisen, is arising or will arise from the use of the Website respectively Personal Data with the exception of intent or gross negligence on the part of GS.
15.2 - The website of third parties to which hyperlinks may be included on the Website are not controlled, created and/or maintained by GS. GS therefore is not in any way liable for the content of these linked websites/hyperlinks.
15.3 - The Website and its contents are protected by copyright, trademark and other intellectual property rights. No part of this Website or its content may be reproduced, stored in a computerised database or disclosed in any form or by any means whether electronic, mechanical, photocopying, recording or otherwise, without explicit prior written permission from GS.
15. WEBSITE
15.1 - The information provided on the Website is for general information purposes only. Although GS takes the greatest possible care in the composition and maintenance of its Website, GS cannot guarantee that the information provided is complete, up-to-date and/or accurate. A Participant or Member unconditionally and irrevocably waives its right to compensation for any direct or indirect damage that has arisen, is arising or will arise from the use of the Website respectively Personal Data with the exception of intent or gross negligence on the part of GS.
15.2 - The website of third parties to which hyperlinks may be included on the Website are not controlled, created and/or maintained by GS. GS therefore is not in any way liable for the content of these linked websites/hyperlinks.
15.3 - The Website and its contents are protected by copyright, trademark and other intellectual property rights. No part of this Website or its content may be reproduced, stored in a computerised database or disclosed in any form or by any means whether electronic, mechanical, photocopying, recording or otherwise, without explicit prior written permission from GS.
15. WEBSITE
15.1 - The information provided on the Website is for general information purposes only. Although GS takes the greatest possible care in the composition and maintenance of its Website, GS cannot guarantee that the information provided is complete, up-to-date and/or accurate. A Participant or Member unconditionally and irrevocably waives its right to compensation for any direct or indirect damage that has arisen, is arising or will arise from the use of the Website respectively Personal Data with the exception of intent or gross negligence on the part of GS.
15.2 - The website of third parties to which hyperlinks may be included on the Website are not controlled, created and/or maintained by GS. GS therefore is not in any way liable for the content of these linked websites/hyperlinks.
15.3 - The Website and its contents are protected by copyright, trademark and other intellectual property rights. No part of this Website or its content may be reproduced, stored in a computerised database or disclosed in any form or by any means whether electronic, mechanical, photocopying, recording or otherwise, without explicit prior written permission from GS.
15. WEBSITE
15.1 - The information provided on the Website is for general information purposes only. Although GS takes the greatest possible care in the composition and maintenance of its Website, GS cannot guarantee that the information provided is complete, up-to-date and/or accurate. A Participant or Member unconditionally and irrevocably waives its right to compensation for any direct or indirect damage that has arisen, is arising or will arise from the use of the Website respectively Personal Data with the exception of intent or gross negligence on the part of GS.
15.2 - The website of third parties to which hyperlinks may be included on the Website are not controlled, created and/or maintained by GS. GS therefore is not in any way liable for the content of these linked websites/hyperlinks.
15.3 - The Website and its contents are protected by copyright, trademark and other intellectual property rights. No part of this Website or its content may be reproduced, stored in a computerised database or disclosed in any form or by any means whether electronic, mechanical, photocopying, recording or otherwise, without explicit prior written permission from GS.
16. AUTHORISED USE & INTELLECTUAL PROPERTY
16.1 - Participants are aware that during a Journey they may be filmed or photographed. A Participant accepts and authorises GS to, free of charge, make use, reproduce or exploit the Participant’s image (rights) respectively portrait rights in respect of photographs and videos taken during Journeys. Sutch authorisation includes the right for GS to use, publish, reproduce, adapt or modify such photographs or videos at GS’s sole discretion, alone or in combination with other materials, by all means, methods or techniques currently known or to be known in the future.
16.2 - The authorisation referred to in Clause 16.1 applies:
in perpetuity as from the departure date of the Journey (subject to legal requirements under Dutch law):
applies throughout the entire world; and
applies to all tangible and intangible media, in all formats known or to be known in the future including but not limited to: (i) paper media (prints of photographs), (ii) catalogues, (iii) digital media, (iv) audiovisual media such as cinema, video and TV, (v) internet (including intranet pages, blogs and social networks), (vi) all reception devices (smartphones, tablets, etc.), (vii) press media (television commercials, cinema commercials etc.), (viii) promotional media (POS advertising, ILV, poster campaigns etc.), (ix) press media (television commercials, cinema commercials etc.), (x) media intended for sale (merchandising products such as postcards, posters, t-shirts, bags etc.) or (xi) right of integration into other sources/work.
16.3 - In addition to GS’s rights as stipulated in Clauses 16.1 and 16.2, GS is, free of charge, exclusively entitled to all rights, including all intellectual property rights under Dutch and foreign law, in respect of everything that is created, independently or in cooperation with others, during and for an indefinite period after Journeys. Those rights include know-how, inventions, trademarks, image/portrait rights, copyrights, designs, trade names, data banks, products, processes, improvements, drawings/photos and works in the context of a Journey (together the “Objects”) and they exist irrespective of where the Objects have been created. GS has the full and exclusive right to apply for any form of legal protection for all or parts of the Objects which it considers suitable. A Participant or Member acknowledges and agrees that GS is entitled to exploit any rights related to the Objects by any possible means throughout the entire world and in perpetuity.
16.4 - To the extent that GS is not automatically entitled to the rights referred to in Clauses 16.1 – 16.3, a Participant or Member hereby assigns those rights to GS, where necessary with future effect. GS hereby accepts that assignment. A Participant or Member shall, at GS’s request, timely execute any further documents or take any other action needed for GS to enforce and record this assignment.
16. AUTHORISED USE & INTELLECTUAL PROPERTY
16.1 - Participants are aware that during a Journey they may be filmed or photographed. A Participant accepts and authorises GS to, free of charge, make use, reproduce or exploit the Participant’s image (rights) respectively portrait rights in respect of photographs and videos taken during Journeys. Sutch authorisation includes the right for GS to use, publish, reproduce, adapt or modify such photographs or videos at GS’s sole discretion, alone or in combination with other materials, by all means, methods or techniques currently known or to be known in the future.
16.2 - The authorisation referred to in Clause 16.1 applies:
in perpetuity as from the departure date of the Journey (subject to legal requirements under Dutch law):
applies throughout the entire world; and
applies to all tangible and intangible media, in all formats known or to be known in the future including but not limited to: (i) paper media (prints of photographs), (ii) catalogues, (iii) digital media, (iv) audiovisual media such as cinema, video and TV, (v) internet (including intranet pages, blogs and social networks), (vi) all reception devices (smartphones, tablets, etc.), (vii) press media (television commercials, cinema commercials etc.), (viii) promotional media (POS advertising, ILV, poster campaigns etc.), (ix) press media (television commercials, cinema commercials etc.), (x) media intended for sale (merchandising products such as postcards, posters, t-shirts, bags etc.) or (xi) right of integration into other sources/work.
16.3 - In addition to GS’s rights as stipulated in Clauses 16.1 and 16.2, GS is, free of charge, exclusively entitled to all rights, including all intellectual property rights under Dutch and foreign law, in respect of everything that is created, independently or in cooperation with others, during and for an indefinite period after Journeys. Those rights include know-how, inventions, trademarks, image/portrait rights, copyrights, designs, trade names, data banks, products, processes, improvements, drawings/photos and works in the context of a Journey (together the “Objects”) and they exist irrespective of where the Objects have been created. GS has the full and exclusive right to apply for any form of legal protection for all or parts of the Objects which it considers suitable. A Participant or Member acknowledges and agrees that GS is entitled to exploit any rights related to the Objects by any possible means throughout the entire world and in perpetuity.
16.4 - To the extent that GS is not automatically entitled to the rights referred to in Clauses 16.1 – 16.3, a Participant or Member hereby assigns those rights to GS, where necessary with future effect. GS hereby accepts that assignment. A Participant or Member shall, at GS’s request, timely execute any further documents or take any other action needed for GS to enforce and record this assignment.
16. AUTHORISED USE & INTELLECTUAL PROPERTY
16.1 - Participants are aware that during a Journey they may be filmed or photographed. A Participant accepts and authorises GS to, free of charge, make use, reproduce or exploit the Participant’s image (rights) respectively portrait rights in respect of photographs and videos taken during Journeys. Sutch authorisation includes the right for GS to use, publish, reproduce, adapt or modify such photographs or videos at GS’s sole discretion, alone or in combination with other materials, by all means, methods or techniques currently known or to be known in the future.
16.2 - The authorisation referred to in Clause 16.1 applies:
in perpetuity as from the departure date of the Journey (subject to legal requirements under Dutch law):
applies throughout the entire world; and
applies to all tangible and intangible media, in all formats known or to be known in the future including but not limited to: (i) paper media (prints of photographs), (ii) catalogues, (iii) digital media, (iv) audiovisual media such as cinema, video and TV, (v) internet (including intranet pages, blogs and social networks), (vi) all reception devices (smartphones, tablets, etc.), (vii) press media (television commercials, cinema commercials etc.), (viii) promotional media (POS advertising, ILV, poster campaigns etc.), (ix) press media (television commercials, cinema commercials etc.), (x) media intended for sale (merchandising products such as postcards, posters, t-shirts, bags etc.) or (xi) right of integration into other sources/work.
16.3 - In addition to GS’s rights as stipulated in Clauses 16.1 and 16.2, GS is, free of charge, exclusively entitled to all rights, including all intellectual property rights under Dutch and foreign law, in respect of everything that is created, independently or in cooperation with others, during and for an indefinite period after Journeys. Those rights include know-how, inventions, trademarks, image/portrait rights, copyrights, designs, trade names, data banks, products, processes, improvements, drawings/photos and works in the context of a Journey (together the “Objects”) and they exist irrespective of where the Objects have been created. GS has the full and exclusive right to apply for any form of legal protection for all or parts of the Objects which it considers suitable. A Participant or Member acknowledges and agrees that GS is entitled to exploit any rights related to the Objects by any possible means throughout the entire world and in perpetuity.
16.4 - To the extent that GS is not automatically entitled to the rights referred to in Clauses 16.1 – 16.3, a Participant or Member hereby assigns those rights to GS, where necessary with future effect. GS hereby accepts that assignment. A Participant or Member shall, at GS’s request, timely execute any further documents or take any other action needed for GS to enforce and record this assignment.
16. AUTHORISED USE & INTELLECTUAL PROPERTY
16.1 - Participants are aware that during a Journey they may be filmed or photographed. A Participant accepts and authorises GS to, free of charge, make use, reproduce or exploit the Participant’s image (rights) respectively portrait rights in respect of photographs and videos taken during Journeys. Sutch authorisation includes the right for GS to use, publish, reproduce, adapt or modify such photographs or videos at GS’s sole discretion, alone or in combination with other materials, by all means, methods or techniques currently known or to be known in the future.
16.2 - The authorisation referred to in Clause 16.1 applies:
in perpetuity as from the departure date of the Journey (subject to legal requirements under Dutch law):
applies throughout the entire world; and
applies to all tangible and intangible media, in all formats known or to be known in the future including but not limited to: (i) paper media (prints of photographs), (ii) catalogues, (iii) digital media, (iv) audiovisual media such as cinema, video and TV, (v) internet (including intranet pages, blogs and social networks), (vi) all reception devices (smartphones, tablets, etc.), (vii) press media (television commercials, cinema commercials etc.), (viii) promotional media (POS advertising, ILV, poster campaigns etc.), (ix) press media (television commercials, cinema commercials etc.), (x) media intended for sale (merchandising products such as postcards, posters, t-shirts, bags etc.) or (xi) right of integration into other sources/work.
16.3 - In addition to GS’s rights as stipulated in Clauses 16.1 and 16.2, GS is, free of charge, exclusively entitled to all rights, including all intellectual property rights under Dutch and foreign law, in respect of everything that is created, independently or in cooperation with others, during and for an indefinite period after Journeys. Those rights include know-how, inventions, trademarks, image/portrait rights, copyrights, designs, trade names, data banks, products, processes, improvements, drawings/photos and works in the context of a Journey (together the “Objects”) and they exist irrespective of where the Objects have been created. GS has the full and exclusive right to apply for any form of legal protection for all or parts of the Objects which it considers suitable. A Participant or Member acknowledges and agrees that GS is entitled to exploit any rights related to the Objects by any possible means throughout the entire world and in perpetuity.
16.4 - To the extent that GS is not automatically entitled to the rights referred to in Clauses 16.1 – 16.3, a Participant or Member hereby assigns those rights to GS, where necessary with future effect. GS hereby accepts that assignment. A Participant or Member shall, at GS’s request, timely execute any further documents or take any other action needed for GS to enforce and record this assignment.
17. MISCELLANEAOUS
17.1 - The combination of products/services offered by GS may constitute a Package Tour within the meaning of EU Directive (EU) 2015/2302. As a consequence, with regard to Journeys that qualify as Package Tour, the Participant can claim all EU rights as well as rights under Title 7a of Book 7 of the Dutch Civil Code containing rules on package travel.
17.2 - To the extent any provision in these Terms and Conditions breaches mandatory law or if a provision is nullified, such provision(s) shall be deemed to have been converted into a valid provision that is, in terms of contents and scope, comparable to the intended original provision.
17.3 - GS may amend these Terms and Conditions from time to time. The latest version is always the applicable version and is always available on the Website. These Terms and Conditions may only be deviated from if such deviation is confirmed in Written Form by GS. If one or more provisions in these Terms and Conditions is at any time wholly or partially invalid or nullified, then the other provisions of these Terms and Conditions shall remain in full force and effect.
17.4 - These Terms and Conditions and any other (legal) relationship with GS shall be governed by Dutch law. Any dispute which may arise as a result of or in connection with the Contract, these Terms and Conditions or any other (legal) relation with GS will be exclusively resolved by the District Court of Amsterdam, the Netherlands.
17. MISCELLANEAOUS
17.1 - The combination of products/services offered by GS may constitute a Package Tour within the meaning of EU Directive (EU) 2015/2302. As a consequence, with regard to Journeys that qualify as Package Tour, the Participant can claim all EU rights as well as rights under Title 7a of Book 7 of the Dutch Civil Code containing rules on package travel.
17.2 - To the extent any provision in these Terms and Conditions breaches mandatory law or if a provision is nullified, such provision(s) shall be deemed to have been converted into a valid provision that is, in terms of contents and scope, comparable to the intended original provision.
17.3 - GS may amend these Terms and Conditions from time to time. The latest version is always the applicable version and is always available on the Website. These Terms and Conditions may only be deviated from if such deviation is confirmed in Written Form by GS. If one or more provisions in these Terms and Conditions is at any time wholly or partially invalid or nullified, then the other provisions of these Terms and Conditions shall remain in full force and effect.
17.4 - These Terms and Conditions and any other (legal) relationship with GS shall be governed by Dutch law. Any dispute which may arise as a result of or in connection with the Contract, these Terms and Conditions or any other (legal) relation with GS will be exclusively resolved by the District Court of Amsterdam, the Netherlands.
17. MISCELLANEAOUS
17.1 - The combination of products/services offered by GS may constitute a Package Tour within the meaning of EU Directive (EU) 2015/2302. As a consequence, with regard to Journeys that qualify as Package Tour, the Participant can claim all EU rights as well as rights under Title 7a of Book 7 of the Dutch Civil Code containing rules on package travel.
17.2 - To the extent any provision in these Terms and Conditions breaches mandatory law or if a provision is nullified, such provision(s) shall be deemed to have been converted into a valid provision that is, in terms of contents and scope, comparable to the intended original provision.
17.3 - GS may amend these Terms and Conditions from time to time. The latest version is always the applicable version and is always available on the Website. These Terms and Conditions may only be deviated from if such deviation is confirmed in Written Form by GS. If one or more provisions in these Terms and Conditions is at any time wholly or partially invalid or nullified, then the other provisions of these Terms and Conditions shall remain in full force and effect.
17.4 - These Terms and Conditions and any other (legal) relationship with GS shall be governed by Dutch law. Any dispute which may arise as a result of or in connection with the Contract, these Terms and Conditions or any other (legal) relation with GS will be exclusively resolved by the District Court of Amsterdam, the Netherlands.
17. MISCELLANEAOUS
17.1 - The combination of products/services offered by GS may constitute a Package Tour within the meaning of EU Directive (EU) 2015/2302. As a consequence, with regard to Journeys that qualify as Package Tour, the Participant can claim all EU rights as well as rights under Title 7a of Book 7 of the Dutch Civil Code containing rules on package travel.
17.2 - To the extent any provision in these Terms and Conditions breaches mandatory law or if a provision is nullified, such provision(s) shall be deemed to have been converted into a valid provision that is, in terms of contents and scope, comparable to the intended original provision.
17.3 - GS may amend these Terms and Conditions from time to time. The latest version is always the applicable version and is always available on the Website. These Terms and Conditions may only be deviated from if such deviation is confirmed in Written Form by GS. If one or more provisions in these Terms and Conditions is at any time wholly or partially invalid or nullified, then the other provisions of these Terms and Conditions shall remain in full force and effect.
17.4 - These Terms and Conditions and any other (legal) relationship with GS shall be governed by Dutch law. Any dispute which may arise as a result of or in connection with the Contract, these Terms and Conditions or any other (legal) relation with GS will be exclusively resolved by the District Court of Amsterdam, the Netherlands.
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Our Partners
© 2025. All rights reserved. Stockholm, Sweden.
Newsletter
Sign-up to our mailing list to stay up-to-date with everything happening at Gravel Scandinavia. News, offers, rides & more.
— designed by mid—air.studio
Our Partners
© 2025. All rights reserved. Stockholm, Sweden.
Newsletter
Sign-up to our mailing list to stay up-to-date with everything happening at Gravel Scandinavia. News, offers, rides & more.
— designed by mid—air.studio
Our Partners
© 2025. All rights reserved. Stockholm, Sweden.
Newsletter
Sign-up to our mailing list to stay up-to-date with everything happening at Gravel Scandinavia. News, offers, rides & more.
— designed by mid—air.studio